Project Coordinator

Sky Mavis; Phoenix (AZ); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Discretionary Annual Bonus

Comprehensive Benefits Package

Job summary

Sky Mavis is seeking a highly organized and detail-oriented Project Coordinator to support project teams in Phoenix, Arizona. This role is crucial for maintaining project momentum and ensuring proper communication across teams.

The ideal candidate will have over 3 years of experience in project coordination within architecture, engineering, or construction, along with strong documentation and organizational skills.

We offer a comprehensive benefits package and a discretionary annual bonus.

Qualifications

• 3+ years of experience in project coordination or administrative role within architecture, engineering, or construction.
• Strong organizational, time management, and documentation skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.

Responsibilities

• Support design project teams with day-to-day coordination and administrative tasks.
• Manage and maintain project documentation, ensuring accuracy and timely updates.
• Coordinate internal and external meetings, including scheduling and documentation.

Skills

Project coordination

Documentation skills

Communication skills

Time management

Microsoft Office Suite

Proficiency in project management platforms

Tools

Procore

Autodesk Construction Cloud

Bluebeam

Job description

The Role We Want You For

LJC is seeking a highly organized and detail-oriented Project Coordinator to support multi-disciplinary project teams across all phases of project delivery. This role plays a key part in maintaining project momentum by managing documentation, coordinating meetings, tracking workflows, and ensuring communication remains organized and on schedule.

You will act as a central point of coordination for project teams, helping reduce administrative burden on technical staff while ensuring accurate and timely project records.

The Specifics of the Role

• Support design project teams with day-to-day coordination and administrative tasks


• Manage and maintain project documentation, ensuring accuracy, organization, and timely updates


• Coordinate internal and external meetings, including scheduling, agenda preparation, and documentation of meeting minutes


• Track project workflows, milestones, and deliverables to ensure alignment with schedules


• Support upload and download of documents to/from client platforms


• Assist with the preparation and review of project deliverables, including drawing packages, title blocks, sheet lists, issuance logs, and specification formatting


• Support quality assurance and quality control (QA/QC) processes through checklist management, document reviews, and coordination of project reviews


• Maintain clear and consistent communication across project stakeholders


• Support project teams in managing information flow between clients, consultants, and internal departments


• Utilize project management platforms (such as Procore or Autodesk Construction Cloud) to track and manage project data


• Assist with reporting, document control, and general project support functions


• Identify opportunities to improve project workflows, templates, and document management processes.

Requirements

• 3+ years of experience in project coordination or administrative role within architecture, engineering, or construction.


• Working knowledge of the design and construction process.


• Strong organizational, time management, and documentation skills.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Bluebeam.


• Experience with project management platforms such as Procore or Autodesk Construction Cloud (ACC).


• Familiarity with construction administration processes, including RFIs, submittals, and meeting documentation.


• Ability to manage multiple projects simultaneously in a fast‑paced environment.


• Strong written and verbal communication skills.


• Interest to learn, adapt, and be curious.

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.


• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.