Architectural Project Coordinator

NAC Architecture; Seattle (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

NAC Architecture is seeking a Project Coordinator to provide general administrative support to the Project Team for a variety of projects. The role requires coordinating schedules, processing submittals and RFIs, and maintaining diligent document control on construction programs.

Responsibilities include preparing reports, reviewing documents, taking meeting minutes, and assisting with pay applications while communicating with the project team to ensure deadlines are met in a fast-paced

Qualifications

• 4-year degree from an accredited college or university preferred.
• Two years of administrative experience in a fast-paced office environment preferred.

Responsibilities

• Provide general administrative support to the Project Team for multiple projects.
• Log and process submittals, RFIs, and other project documentation.
• Prepare correspondence, distribute documents, and maintain routine filing.
• Coordinate project team schedules for meetings and training.
• Assist with research, statistical reports, and information requests.
• Assist in preparing written materials during construction for document control.
• Review and edit project documents for accuracy.
• Prepare meeting minutes as needed.
• Assist in processing pay applications.
• Enter project data into management software.

Skills

Construction software

Submittals & RFIs

Administrative support

Scheduling coordination

Document control

Meeting minutes

Pay applications processing

Data entry / project data

Communication

Organization & time management

MS Office

Education

Bachelor's degree

Tools

Microsoft Office

Project management software

Job description

Description

Position: Project Coordinator

Reports To: Senior Architect/Project Manager

Classification: Non-Exempt

Date of Revision: 9/2021

Summary

Project Coordinator - is responsible to provide general administrative support to the Project Team for a variety of projects.

Essential Functions

• Working with construction management software
• Logging and processing submittals, RFI and other project documentation
• Provides general administrative support to the Project Team including correspondence processing, distribution, and routine filing.
• Coordinate schedules of project team for meetings and training as needed.
• Provide administrative support such as conducting research, assisting on the preparation statistical reports, and handling information requests.
• Assists project team in preparing written materials including applications, correspondence, reports, procedures, forms, and guidelines during construction for better document control
• Review, proofread, and edit project related documents
• Preparing and documenting meeting minutes as needed
• Assists processing pay applications
• Enters project data into program management software system.
• Communicate with project manager, construction administrator and professional consultants as needed
• Familiar with construction/ project close out process

Requirements

Competencies

• Experience working on construction management programs and/or on a construction job site
• Experience working with architecture/engineering firm
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Knowledge of construction administration, procedures, and project related recordkeeping systems.
• Highly proficient with Microsoft Office Suite or similar software with the ability to learn new project related software.

Certification Requirements

• Certifications are not necessary

Supervisory Requirements

• None

Work Environment

This position operates in a professional open office environment with low to moderate noise levels including collaborative work areas for team meetings. Each office provides collaborative work areas and shared resources such as video conferencing, printing/scanning, and a café for dining. Building construction site visits commonly include outdoor conditions with varying temperatures, rain, wind, dust, and noise levels and will require familiarity with construction job site safety protocol. Construction site conditions may include walking across uneven surfaces, climbing stairs and ladders.

Physical Demands

• Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week
• Ability to lift a set of construction documents
• Ability to sit for long periods of time
• Ability to traverse a construction site with uneven surfaces and different levels

Position Type/Hours expected to work

• This is a full-time position with a minimum expectation of 40 hours per week

Travel

• Occasional travel

Required Education and Experience

• 4-year degree from an accredited college or university preferred
• A minimum of two years of administrative experience in a fast-paced office environment

Work Authorization

• Sponsorship may be considered