AR Specialist: Invoicing, Payments & Reconciliation

Simera; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera is seeking a highly organized Accounts Receivable Specialist to manage invoices, payments, and balances with meticulous accuracy. This role requires strong Excel skills, problem-solving abilities, and a commitment to confidentiality in handling financial information.

The successful candidate will collaborate with internal teams to resolve billing issues, perform reconciliations, and contribute to timely month-end close.

Qualifications

• Proven experience handling accounts receivable processes.
• Strong reconciliation and auditing abilities.
• Proficiency in Excel or Sheets for financial reporting.
• Experience with invoicing, payments, and aging reports.

Responsibilities

• Prepare, issue, and process customer invoices accurately and on time.
• Record and apply customer payments to the appropriate accounts.
• Monitor outstanding invoices, account balances, and payment due dates.
• Follow up with customers regarding overdue invoices and outstanding balances.
• Reconcile customer accounts and investigate payment discrepancies.
• Review accounts receivable records for accuracy, completeness, and consistency.
• Respond to customer inquiries regarding invoices, payments, balances, and account information.
• Coordinate with internal teams to resolve billing, payment, and account-related issues.
• Maintain accurate and organized accounts receivable records and documentation.
• Prepare accounts receivable reports, aging reports, and payment summaries.
• Assist with cash application and payment reconciliation processes.
• Support monthly and year-end closing activities related to accounts receivable.
• Monitor accounts for unusual activity, discrepancies, or potential collection issues.
• Assist with audits by providing accounts receivable documentation and supporting information.
• Maintain confidentiality when handling customer and financial information.
• Identify opportunities to improve billing, collection, and accounts receivable processes.
• Meet established deadlines and ensure timely completion of accounts receivable activities.

Skills

Accounts receivable

Invoicing & payments

Attention to detail

Organizational skills

Accounting principles

Excel/Sheets

Communication

Problem solving

Numerical skills

Customer service

Tools

Accounting software

ERP systems

Job description

Simera is seeking a highly organized Accounts Receivable Specialist to manage invoices, payments, and balances with meticulous accuracy. This role requires strong Excel skills, problem-solving abilities, and a commitment to confidentiality in handling financial information.

The successful candidate will collaborate with internal teams to resolve billing issues, perform reconciliations, and contribute to timely month-end close.