AR Specialist: High-Volume Invoicing (NYC)

Green Apple Catering; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Green Apple Catering is seeking an Accounts Receivable Specialist to own the full invoicing cycle for a high-volume catering operation in New York City. You will generate invoices, track payments, and reconcile accounts while coordinating with sales and events teams to resolve billing questions.

Strong Excel and accounting software skills are essential for success. Based in our NYC headquarters, you’ll join a finance team that supports Fortune 500 clients and major events across all five

Qualifications

• 2+ years in accounts receivable or general accounting
• Proficiency with accounting software (QuickBooks, Sage, or similar)
• Advanced Excel skills including pivot tables and VLOOKUP
• Strong attention to detail and ability to manage multiple deadlines
• Excellent written and verbal communication for client follow-ups

Responsibilities

• Generate and distribute invoices for events
• Track incoming payments and apply them to accounts
• Reconcile discrepancies between invoices, contracts, and payment records
• Follow up on outstanding balances and manage collections processes
• Prepare monthly aging reports and present findings to management
• Coordinate with sales and event teams to resolve billing questions
• Maintain organized digital records of all financial transactions

Skills

AR experience

Attention to detail

Communication

Multi-tasking

Problem solving

Tools

QuickBooks

Sage

Excel

Job description

Green Apple Catering is seeking an Accounts Receivable Specialist to own the full invoicing cycle for a high-volume catering operation in New York City. You will generate invoices, track payments, and reconcile accounts while coordinating with sales and events teams to resolve billing questions.

Strong Excel and accounting software skills are essential for success. Based in our NYC headquarters, you’ll join a finance team that supports Fortune 500 clients and major events across all five