Accounts Receivable Specialist

Green Apple Catering; New York (NY); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

Green Apple Catering is seeking an Accounts Receivable Specialist to own the full invoicing cycle for a high-volume catering operation in New York City. You will generate invoices, track payments, and reconcile accounts while coordinating with sales and events teams to resolve billing questions.

Strong Excel and accounting software skills are essential for success. Based in our NYC headquarters, you’ll join a finance team that supports Fortune 500 clients and major events across all five

Qualifications

• 2+ years in accounts receivable or general accounting
• Proficiency with accounting software (QuickBooks, Sage, or similar)
• Advanced Excel skills including pivot tables and VLOOKUP
• Strong attention to detail and ability to manage multiple deadlines
• Excellent written and verbal communication for client follow-ups

Responsabilités

• Generate and distribute invoices for events
• Track incoming payments and apply them to accounts
• Reconcile discrepancies between invoices, contracts, and payment records
• Follow up on outstanding balances and manage collections processes
• Prepare monthly aging reports and present findings to management
• Coordinate with sales and event teams to resolve billing questions
• Maintain organized digital records of all financial transactions

Connaissances

AR experience

Attention to detail

Communication

Multi-tasking

Problem solving

Outils

QuickBooks

Sage

Excel

Description du poste

Accounts Receivable Specialist — Financial Operations for NYC's Premier Caterer

Behind every flawless event is a financial operation that keeps the wheels turning. Green Apple Catering & Events is looking for an Accounts Receivable Specialist who thrives in fast-paced environments and understands the rhythm of high-volume invoicing. If you're detail-oriented, deadline-driven, and ready to manage the financial backbone of a company that's served Amazon, Morgan Stanley, and Cartier, this is your opportunity.

Managing the Financial Engine of a High-Volume Catering Operation

As our Accounts Receivable Specialist, you'll own the full invoicing cycle — from generating client invoices to tracking payments and reconciling accounts. Green Apple handles hundreds of events each month across all five boroughs, which means you'll be managing a steady stream of transactions that require accuracy, follow-through, and clear communication with both internal teams and clients.

• Generate and distribute invoices for corporate and private catering events
• Track incoming payments and apply them to the correct accounts
• Reconcile discrepancies between invoices, contracts, and payment records
• Follow up on outstanding balances and manage collections processes
• Prepare monthly aging reports and present findings to management
• Coordinate with the sales and event teams to resolve billing questions
• Maintain organized digital records of all financial transactions

The Skills and Experience That Set You Apart

• 2+ years of accounts receivable or general accounting experience
• Proficiency with accounting software (QuickBooks, Sage, or similar platforms)
• Advanced Excel skills including pivot tables and VLOOKUP
• Strong attention to detail and ability to manage multiple deadlines
• Excellent written and verbal communication for client follow-ups

Stability, Growth, and a Team That Values Precision

Green Apple Catering & Events has built a track record of consistent growth in New York City. We hold a New York City DOHMH food service license and maintain HACCP-certified food safety protocols across every operation. Our clients include Fortune 500 companies, government agencies, and leading hospitality brands. You'll join a finance team that directly supports the success of events serving up to 3,000 guests.

Frequently Asked Questions

What accounting software does Green Apple use?

Our finance team works with industry-standard accounting platforms for invoicing, payment tracking, and reporting. Familiarity with QuickBooks, Sage, or similar tools is preferred, and we provide onboarding training on our specific workflows.

Is this a remote or on-site position?

This is an on-site role based at our headquarters at 1625 Broadway, New York, NY 10019. You'll work closely with our sales, operations, and event management teams to ensure billing accuracy across all accounts.

What volume of invoices does this role handle monthly?

Green Apple manages hundreds of events per month across corporate, social, and institutional clients. The Accounts Receivable Specialist processes a high volume of invoices and payments, so strong organizational skills and attention to detail are essential.

Do I need catering industry experience for this role?

Catering industry experience is a plus but not required. What matters most is a solid background in accounts receivable, comfort with high-volume invoicing, and the ability to communicate clearly with both internal teams and external clients.

Our planners are standing by to answer your questions and bring your vision to life

We rely on Green Apple Catering for all our major office events, and they never disappoint! Mazen is fantastic—easy to collaborate with and always accommodating. The service and food are consistently exceptional, and the entire team is outstanding. We’re excited to work with them again soon!
Susan Rakibi