Construction Accounts Receivable & Billing Specialist

Ambient Enterprises; New York (NY); On-site; USD 46,000 - 50,000; Full time

Job summary

Ambient Enterprises in New York City seeks an Accounts Receivable Specialist to support daily, weekly, monthly and closing accounting operations, including billing accuracy, invoice processing, AR support, and cross‑department communication to ensure timely financial transactions.

You will review vendor invoices, coordinate with sales, prepare deposit invoices, issue credit memos, adjust project billing records, and post to ERP/CRM systems, providing backup for payment processing and collections

Qualifications

• Bachelor’s degree in accounting
• 4+ years of experience in billing, accounts receivable, or accounting support in a large company with monthly close cycle experience
• Experience in construction accounting and with Project and AIA billing
• Strong understanding of invoicing, reconciliations, and AR processes
• Proficiency in Microsoft Excel and general office software
• Excellent attention to detail and organizational skills
• Ability to manage multiple deadlines in a fast-paced environment
• Team-oriented with the ability to work independently
• Strong communication and follow-up skills
• Ability to multitask and use multiple programs simultaneously
• Must be able to commute to Manhattan 5 days a week.
• Active Notary Public (State of NY)/Willing and eligible to obtain Notary Public Commission within 6 months of hire date

Responsibilities

• Review vendor invoices posted to the accounting system from the previous day and follow up with sales representatives regarding customer billing and discrepancies.
• Prepare and process customer deposit invoices upon request
• Create and issue credit memos when necessary
• Adjust project billing records, including splits, change orders, and estimates
• Ensure posted invoices are accurately entered into the project system
• Support project accounting accuracy and compliance
• Provide backup support for payment processing when needed
• Send customer payment links and follow up on past-due requests
• Post Daily Cash Receipts accurately to the Accounting System and CRM
• Assist with collections and customer communication related to outstanding balances
• Generate and distribute receivable accounts reports to customers and the Sales Team
• Handle Customer Related Emails
• Assist with AIA billing submissions via online portal or excel template
• Post approved billing to ERP system
• Facilitate lien waivers to GC’s for timely payment
• Daily Reconciliation of Customer invoices between Accounting System and CRM
• Assist with inter-company accounts receivable reviews
• Assist the accounting team with ad-hoc billing and reconciliation tasks
• Other Accounting Functions as needed that align with the role

Skills

Attention to detail

Organizational skills

Communication

Teamwork

Multitasking

Deadline management

Independent work

Notary eligibility

Education

Bachelor’s degree in accounting

Tools

Dynamics 365 Business Central

ERP systems

Microsoft Excel

Job description

Ambient Enterprises in New York City seeks an Accounts Receivable Specialist to support daily, weekly, monthly and closing accounting operations, including billing accuracy, invoice processing, AR support, and cross‑department communication to ensure timely financial transactions.

You will review vendor invoices, coordinate with sales, prepare deposit invoices, issue credit memos, adjust project billing records, and post to ERP/CRM systems, providing backup for payment processing and collections