AR Coordinator

Vaco; Sharonville (OH); On-site; USD 28,000 - 30,000; Full time

Job summary

Vaco by Highspring in West Chester, OH is seeking an AR Specialist - Compliance Coordinator to support billing, accounts receivable, and project compliance for a growing construction company. You will prepare monthly progress billings, monitor AR, collect lien waivers, and ensure compliance documentation.

The role requires strong Excel and ERP skills, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• Experience with accounts receivable, billing, or accounting preferred.
• Proficiency in Microsoft Office, especially Excel, and ERP/accounting systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to multitask, meet deadlines, and work effectively in a fast-paced environment.

Responsibilities

• Prepare and process monthly progress billings accurately and on time.
• Monitor accounts receivable and update billing and collection statuses.
• Collect lien waivers and manage compliance documentation.
• Track lien deadlines and research state-specific lien requirements.
• Communicate with customers, project managers, and internal teams to resolve billing issues.
• Support accounting and operations teams while identifying process improvements.

Skills

Accounts receivable

Billing

Excel

ERP systems

Organizational skills

Communication

Problem solving

Multitasking

Tools

Microsoft Excel

ERP/accounting software

Job description

Location: West Chester, OH

Pay Rate: $20-$22/hour

Employment Type: Contract-to-Hire

Job Description

Seeking an organized, detail-oriented AR Specialist - Compliance Coordinator to support billing, accounts receivable, and project compliance for a growing construction company.

Responsibilities

• Prepare and process monthly progress billings accurately and on time.
• Monitor accounts receivable and update billing and collection statuses.
• Collect lien waivers and manage compliance documentation.
• Track lien deadlines and research state-specific lien requirements.
• Communicate with customers, project managers, and internal teams to resolve billing issues.
• Support accounting and operations teams while identifying process improvements.

Qualifications

• Experience with accounts receivable, billing, or accounting preferred.
• Proficiency in Microsoft Office, especially Excel, and ERP/accounting systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to multitask, meet deadlines, and work effectively in a fast-paced environment.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.