AR Specialist - Recent College Graduates Welcome

Vaco; Olde West Chester (OH); In loco; USD 65.000 - 75.000; Tempo pieno

Descrizione del lavoro

Vaco by Highspring is seeking an AR Specialist - Compliance Coordinator to ensure contractual requirements on projects are met and to keep stakeholders updated on receivables. You will support accounting, cash flow, and the operations team while maintaining accurate monthly cycles.

You will manage customer and project manager experience, process billings, and collaborate across teams to resolve payment requirements efficiently. Strong ERP and Excel skills are essential.

Competenze

• Must demonstrate planning and organizing skills.
• Excellent time management and ability to meet deadlines.
• Strong problem-solving capabilities with initiative.
• Proven ability to present information clearly to stakeholders.
• Experience interfacing with all levels in a team environment.
• Comfortable multi-tasking in a fast-paced setting with accuracy.
• Experience with ERP/accounting systems, internet apps, and MS Office.
• Solid Excel skills, payables subledger, and billing knowledge.

Mansioni

• Fully responsible for managing customer and project manager experience.
• Process monthly progress billings accurately and on time.
• Collaborate with project team to manage customer expectations.
• Direct job compliance to ensure smooth monthly cycles and payments.
• Communicate with customers and project managers for Requirements.
• Manage receivable status and ERP entry for visibility in billing.
• Suggest and support continuous improvement projects.
• Collect lien waivers and support AR/AP/ops in compliance.
• Filing notices to establish lien rights and monitor deadlines.
• Support operations to provide excellent customer experience.

Conoscenze

Planning & organizing

Time management

Problem solving

Effective communication

Interpersonal relations

Multi-tasking in fast-paced env

ERP/accounting systems

Excel & payables subledger

Strumenti

MS Office

ERP systems

Descrizione del lavoro

DESCRIPTION

The AR Specialist - Compliance Coordinator is responsible for ensuring contractual requirements on projects are being met and updating stakeholders with receivables status. The AR Specialist facilitates all aspects of the project in relation to accounting, cash flow, and support of operations team.

RESPONSIBILITIES

• Fully responsible for managing customer and project manager experience, creating a positive presence of support to our customers and project managers
• Communicate effectively and be highly organized
• Process monthly progress billings ensuring they are accurate and on time
• Work collaboratively with project team to manage customer expectations
• Direct job compliance in a manner that allows smooth monthly cycles and quick turnaround of payment
• Effectively communicate to customers and project managers to allow understanding and quick resolution of any requirements.
• Manage receivable status and entry to ERP system to facilitate visibility in collection and billing process.
• Make suggestions for and support continuous improvement projects.
• Collect lien waivers from suppliers, and support AR, AP, and operations team in compliance requirements
• Filing notices to establish lien rights and monitor lien right expiration dates, including research to understand lien laws by state
• Support of operations team in all facilities providing an excellent customer experience

REQUIRED

• Possession of critical skills including planning and organizing, problem identification/resolution, multi-tasking, follow-through skills to bring tasks to closure in a timely manner, priority setting, and having a sense of urgency in acting promptly and decisively without delay.
• Ability to use time productively, maximize efficiency and meet challenging work goals
• Strong problem-solving skills
• Ability to stay positive and enthusiastic under pressure
• Ability to effectively present information to customers, clients, and other employees within the organization.
• Demonstrated capability to interface and maintain effective relationships with all level of employees in a teamoriented environment
• Ability to interpret a variety of instructions and know when to escalat??
• Ability to handle unique challenges and independently create solutions
• Must be comfortable multi-tasking in a fast-paced environment with accuracy and efficiency
• Work hard to exceed customer expectations
• Desire to continually improve internal processes
• Quick decision-making skills
• Experience with ERP/accounting systems, internet applications, and MS Office
• Strong working knowledge of excel, payables subledger, and billing a plus.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).