AR Associate

KW Property Management LLC; Miami Beach (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

The Accounts Receivable and Payables Support Associate at KW Property Management LLC in Miami Beach, FL maintains records in our accounting system, follows established policies and supports the AR/AP team with accuracy and discretion. This largely clerical role requires strong organization, attention to detail, time management and good interpersonal skills.

Responsibilities include data entry for new associations, invoice processing, payments, reconciliations, and fielding research items, with

Qualifications

• 3 to 5 years work experience in a related field.
• Excellent communication and listening skills.
• Working knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Ability to work in a team environment as well as independently.
• Ability to meet deadlines and work well under pressure.
• Ability to work with sensitive or confidential information.
• Critical thinking, problem solving, judgment and decision-making abilities.

Responsibilities

• Operates computers programmed with accounting software to record, store and analyze information.
• Provide administrative support to the Accounts Receivable and Accounts Payable department and Management.
• Manage a portfolio of new associations and their data entry following Standard Operating Procedures.
• Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables.
• Process all monthly Developer invoices/ billings. Application of payments /wire transfers to all developers’ invoices/ billing to ensure accuracy.
• Process coupon requests for new associations or statement and or statement of accounts as needed.
• Process new Special Assessments/ Budgets etc.
• Support the AR and the AP Manager when necessary including late fee waivers, charges, bank reconciliations, special assessments reconciliations, projects etc.
• Maintain records regarding Accounts Receivables per the guidelines provided.
• Assisting with staff training.
• Assist with Stop Payment and Void Requests on AP vendor checks
• Adding GL Codes to Nexus.
• Review and process Security Deposit Refunds and Maintenance Refunds (weekly).
• Set-up Recurring Vouchers in Jenark.
• Assist with Accountant inquiries for Vendor checks not posted or recorded in Nexus / Jenark.
• Assist the A/P Manager with new associations while in the on-boarding/implementation phase.
• Assist with Vendor set-ups in Nexus and Jenark.
• Other duties as assigned.
• Interpersonal and Communication Skills
• Problem Solving/Analysis

Skills

Communication

Teamwork

Time management

Problem solving

Attention to detail

Education

Associates in Accounting

High School Diploma

Tools

MS Office

MS Excel

Word

PowerPoint

Job description

The Accounts Receivable and Payables Support Associate is responsible for maintaining records in accounts within the accounting system in accordance with KWPMC policies. The position is fundamental and as such requires following established policies and procedures with a high level of organizational skills, attention to detail, solid time management and good interpersonal skills

As a team member of KW PROPERTY MANAGEMENT & CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

List the essential functions of this role. Think about the function and the reason why this job, in particular, was created within our company.

• Operates computers programmed with accounting software to record, store and analyze information.
• Provide administrative support to the Accounts Receivable and Accounts Payable department and Management. Assist with calls/voicemails, reroute calls to appropriate area.
• Manage a portfolio of new associations and their data entry following Standard Operating Procedures.
• Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables. Address research items assigned via ticket system or identify and forward research item to appropriate party
• Process all monthly Developer invoices/ billings. Application of payments /wire transfers to all developers’ invoices/ billing to ensure accuracy.
• Process coupon requests for new associations or statement and or statement of accounts as needed
• Process new Special Assessments/ Budgets etc.
• Support the AR and the AP Manager when necessary including late fee waivers, charges, bank reconciliations, special assessments reconciliations, projects etc.
• Maintain records regarding Accounts Receivables per the guidelines provided.
• Assisting with staff training.
• Assist with Stop Payment and Void Requests on AP vendor checks
• Adding GL Codes to Nexus.
• Review and process Security Deposit Refunds and Maintenance Refunds (weekly).
• Set-up Recurring Vouchers in Jenark.
• Assist with Accountant inquiries for Vendor checks not posted or recorded in Nexus / Jenark.
• Assist the A/P Manager with new associations while in the on-boarding/implementation phase.
• Assist with Vendor set-ups in Nexus and Jenark.
• Other duties as assigned.
• Interpersonal and Communication Skills
• Problem Solving/Analysis

This position has no supervisory responsibilities.

This position has no supervisory responsibilities.

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

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This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. This schedule may change to accommodate the business needs of the company

No travel is expected for this position.

• 3 to 5 years work experience in a related field
• Excellent communication and listening skills in order to interact with a diverse and multi culture population
• Working knowledge of Microsoft Office (Word, Excel and PowerPoint) and computers
• Ability to work in a team environment as well as independently and be self-driven
• Ability to meet deadlines and work well under pressure
• Ability to work with sensitive or confidential information
• Critical thinking, problem solving, judgment and decision-making abilities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

#IND-CI

Qualifications

Skills

Preferred

Strong work ethic

Novice

MS Excel

Novice

Behaviors

Preferred

Functional Expert

: Considered a thought leader on a subject

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Team Player

: Works well as a member of a group

Motivations

Preferred

Growth Opportunities

: Inspired to perform well by the chance to take on more responsibility

Education

Preferred

Associates or better in Accounting or related field.

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.