AR/AP Specialist - ERP/QuickBooks, Growth-Oriented

john f martin and sons; Newmanstown (PA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental and Vision

Life Insurance/AD&D

Short Term Disability

Paid Holidays

Paid Vacation

401K Retirement

Employer Match

Wellness Program

Incentive Programs

Fringe Benefits

Job summary

John F. Martin & Sons, LLC, a family-owned manufacturer and distributor of meat and cheese products with locations in Stevens, Newmanstown, and Womelsdorf, PA, is seeking an Accounts Receivable/Accounts Payable Assistant.

The role supports office and accounting functions, processes customer and vendor transactions, and maintains accurate financial records while providing cross-departmental support. Responsibilities include posting daily sales, managing AP/AR records, utilizing Deacom (ECI) and

Qualifications

• Experience processing customer and vendor transactions.
• Familiar with ERP and QuickBooks systems.
• Ability to handle confidential information.
• Strong organizational and time management skills.

Responsibilities

• Process customer payments accurately and on time.
• Research and follow up on delinquent or incorrect payments as needed.
• Handle credit card transactions, online banking tasks, and corresponding entries in the ERP and QuickBooks systems.
• Issue customer credits and/or sales orders and ensure all associated documentation is completed correctly.
• Process employee sales and maintain accurate transaction records.
• Post daily sales transactions.
• Coordinate getting vendor invoice approvals in accordance with Company policies and procedures and process invoices accurately and on time.
• Organize and maintain AP/AR records and proper supporting documentation.
• Utilize ERP software systems to support daily accounting functions (Deacom (ECI) and QuickBooks).
• Provide general support to accounting management and other departments upon request.
• Maintain company forms and update A/R and A/P standard operating procedures (SOPs) as necessary.
• Assist with answering phones, order entry, or customer service tasks as required.
• Maintain confidentiality regarding all financial and personnel-related information.
• Perform additional tasks as assigned by the Accounting Manager or other leadership.

Skills

Data entry

Communication skills

Confidentiality

Time management

Job description

John F. Martin & Sons, LLC, a family-owned manufacturer and distributor of meat and cheese products with locations in Stevens, Newmanstown, and Womelsdorf, PA, is seeking an Accounts Receivable/Accounts Payable Assistant.

The role supports office and accounting functions, processes customer and vendor transactions, and maintains accurate financial records while providing cross-departmental support. Responsibilities include posting daily sales, managing AP/AR records, utilizing Deacom (ECI) and