Accounts Receivable & Accounts Payable Assistant

John F Martin & Sons LLC; Newmanstown (PA); Sur place; USD 40 000 - 50 000; Plein temps

Avantages offerts par ce poste

Medical Insurance

Dental and Vision

Life Insurance/AD&D

Short Term Disability

Paid Holidays

Paid Vacation

401K Retirement

Employer Match

Wellness Program

Incentive Programs

Fringe Benefits

Résumé du poste

John F. Martin & Sons, LLC, a family-owned manufacturer and distributor of meat and cheese products with locations in Stevens, Newmanstown, and Womelsdorf, PA, is seeking an Accounts Receivable/Accounts Payable Assistant.

The role supports office and accounting functions, processes customer and vendor transactions, and maintains accurate financial records while providing cross-departmental support. Responsibilities include posting daily sales, managing AP/AR records, utilizing Deacom (ECI) and

Qualifications

• Experience processing customer and vendor transactions.
• Familiar with ERP and QuickBooks systems.
• Ability to handle confidential information.
• Strong organizational and time management skills.

Responsabilités

• Process customer payments accurately and on time.
• Research and follow up on delinquent or incorrect payments as needed.
• Handle credit card transactions, online banking tasks, and corresponding entries in the ERP and QuickBooks systems.
• Issue customer credits and/or sales orders and ensure all associated documentation is completed correctly.
• Process employee sales and maintain accurate transaction records.
• Post daily sales transactions.
• Coordinate getting vendor invoice approvals in accordance with Company policies and procedures and process invoices accurately and on time.
• Organize and maintain AP/AR records and proper supporting documentation.
• Utilize ERP software systems to support daily accounting functions (Deacom (ECI) and QuickBooks).
• Provide general support to accounting management and other departments upon request.
• Maintain company forms and update A/R and A/P standard operating procedures (SOPs) as necessary.
• Assist with answering phones, order entry, or customer service tasks as required.
• Maintain confidentiality regarding all financial and personnel-related information.
• Perform additional tasks as assigned by the Accounting Manager or other leadership.

Connaissances

Data entry

Communication skills

Confidentiality

Time management

Description du poste

John F. Martin & Sons, LLC, is a third & fourth-generation, family-owned/family-friendly manufacturer & distributor of quality meat & cheese products. With locations in Stevens, Newmanstown & Womelsdorf, PA. We are committed to the satisfaction, safety, well-being, and professional development of our employees. If you're looking for a dedicated employer that is very successful, continuously growing, and working hard to be a top-quality employer in the community, we welcome you to join our team.

The Accounts Receivable/Accounts Payable (AR/AP) Assistant is responsible for supporting office and accounting functions professionally and efficiently. Key responsibilities include processing customer and vendor transactions, maintaining accurate financial records, and supporting other departments as needed. This position may also help with customer service tasks and general administrative duties as assigned

Responsibilities

Process customer payments accurately and on time.

Research and follow up on delinquent or incorrect payments as needed.

Handle credit card transactions, online banking tasks, and corresponding entries in the ERP and QuickBooks systems.

Issue customer credits and/or sales orders and ensure all associated documentation is completed correctly.

Process employee sales and maintain accurate transaction records.

Post daily sales transactions

Coordinate getting vendor invoice approvals in accordance with Company policies and procedures and process invoices accurately and on time.

Organize and maintain AP/AR records and proper supporting documentation.

Utilize ERP software systems to support daily accounting functions (Deacom (ECI) and QuickBooks).

Provide general support to accounting management and other departments upon request.

Maintain company forms and update A/R and A/P standard operating procedures (SOPs) as necessary.

Assist with answering phones, order entry, or customer service tasks as required.

Maintain confidentiality regarding all financial and personnel-related information.

Perform additional tasks as assigned by the Accounting Manager or other leadership.

Core Competencies

Data entry skills with strong computer knowledge. Able to maintain accuracy working on multiple tasks in a fast-paced environment under low to moderate supervision. Excellent verbal and written communication skills, including professional telephone and face-to-face contact etiquette. Must have the ability to cope with and direct difficult customers and/or difficult situations while remaining patient and courteous. Must ensure confidentiality and be dependable in both production and attendance, with a high level of negotiating skills, organization skills, and time management skills. A fast learner who is able to follow simple instructions and can operate office machinery, including a photocopier, postage machine, etc.

Benefits

We are committed to being highly competitive in employee wages & benefits. Medical Insurance, Dental and Vision Insurance, Life Insurance/AD&D, Short Term Disability Insurance, Paid Holidays, Paid Vacation, Referral Bonuses, 401K Retirement and employer match, Wellness program, Incentive Programs, & other fringe benefits.