AR & Administrative Support — Growth & Flexible PTO

The EGC Group; Melville (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible PTO

Summer Fridays

Medical benefits

Dental benefits

Vision benefits

401K + matching

Life Insurance

Luncheons & events

Professional growth training

Job summary

EGC Group in Melville, NY is seeking an Accounts Receivable & Administrative Support to handle client invoicing, billing records and coordination with teams. This full-time role combines accounting duties with temporary executive support for the CEO during leave.

The ideal candidate will have 2+ years in billing and accounting, strong Excel and billing software experience, and a proven ability to manage multiple tasks in a fast-paced agency setting.

Qualifications

• 2+ years of billing and accounting experience a must (marketing or agency preferred).
• 1+ year experience with administrative support (director level or above preferred).
• Proficient experience with billing or accounting software as well as Excel.
• Strong communication skills for cross-functional collaboration.
• Ability to manage multiple deliverables in a fast-paced environment, with attention to detail.
• Handle sensitive and confidential information with professionalism and discretion.

Responsibilities

• Prepare and issue client invoices based on campaigns, retainers, and project deliverables.
• Track billable hours, media spend, and third-party costs across multiple accounts.
• Reconcile discrepancies between contracts, scopes of work, and billed services.
• Coordinate with account managers, media buyers, and finance team to verify billing details.
• Monitor accounts receivable and follow up on outstanding invoices.
• Maintain organized billing records and documentation for audits and reporting.
• Assist with month-end close, including preparing schedules and resolving outstanding items.
• Strong understanding of invoicing, accounts receivable, financial processes, billing software.

Skills

Strong communication

Multitask effectively

Discretion with confidential info

Tools

Billing software

Excel

Job description

EGC Group in Melville, NY is seeking an Accounts Receivable & Administrative Support to handle client invoicing, billing records and coordination with teams. This full-time role combines accounting duties with temporary executive support for the CEO during leave.

The ideal candidate will have 2+ years in billing and accounting, strong Excel and billing software experience, and a proven ability to manage multiple tasks in a fast-paced agency setting.