Accounts Receivable & Administrative Support (In-Office)

The EGC Group; Melville (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible PTO

Summer Fridays

Medical benefits

Dental benefits

Vision benefits

401K + matching

Life Insurance

Luncheons & events

Professional growth training

Job summary

EGC Group in Melville, NY is seeking an Accounts Receivable & Administrative Support to handle client invoicing, billing records and coordination with teams. This full-time role combines accounting duties with temporary executive support for the CEO during leave.

The ideal candidate will have 2+ years in billing and accounting, strong Excel and billing software experience, and a proven ability to manage multiple tasks in a fast-paced agency setting.

Qualifications

• 2+ years of billing and accounting experience a must (marketing or agency preferred).
• 1+ year experience with administrative support (director level or above preferred).
• Proficient experience with billing or accounting software as well as Excel.
• Strong communication skills for cross-functional collaboration.
• Ability to manage multiple deliverables in a fast-paced environment, with attention to detail.
• Handle sensitive and confidential information with professionalism and discretion.

Responsibilities

• Prepare and issue client invoices based on campaigns, retainers, and project deliverables.
• Track billable hours, media spend, and third-party costs across multiple accounts.
• Reconcile discrepancies between contracts, scopes of work, and billed services.
• Coordinate with account managers, media buyers, and finance team to verify billing details.
• Monitor accounts receivable and follow up on outstanding invoices.
• Maintain organized billing records and documentation for audits and reporting.
• Assist with month-end close, including preparing schedules and resolving outstanding items.
• Strong understanding of invoicing, accounts receivable, financial processes, billing software.

Skills

Strong communication

Multitask effectively

Discretion with confidential info

Tools

Billing software

Excel

Job description

EGC Group is an award-winning performance media agency, with over 40 years of experience growing challenger brands. We have a passion for ideas, an entrepreneurial spirit and a local, regional and global client roster that includes Brother International, Canon and Mayo Clinic.

As a collective of creative thinkers, media specialists and data scientists, EGC leverages the powerful combination of best-in-class marketing experts, creative content + video production and proprietary technology. From big ideas to advanced analytics, we live and breathe performance in pursuit of driving transformative growth for our clients, everyday.

The Role:

Accounts Receivable & Administrative Support

Melville, NY, Full time

EGC is seeking a highly organized and detail-oriented candidate to join our growing team. This role will be responsible for billing/ accounting operations in our agency to ensure accurate client invoicing, tracking billable services, financial record management and coordinating with internal teams to maintain processes.

Initially, this position will also provide temporary executive support to the CEO while the current Executive Assistant is on leave. The ideal candidate is proactive, dependable and comfortable managing multiple priorities. This is an excellent opportunity for someone who is eager to learn and grow, and also enjoys a fast paced, collaborative work environment.

Primary Responsibilities:

Accounting

• Prepare and issue client invoices based on campaigns, retainers, and project deliverables
• Track billable hours, media spend, and third-party costs across multiple accounts
• Reconcile discrepancies between contracts, scopes of work, and billed services
• Coordinate with account managers, media buyers, and finance team to verify billing details
• Monitor accounts receivable and follow up on outstanding invoices
• Maintain organized billing records and documentation for audits and reporting
• Assist with month-end close, including preparing schedules and resolving outstanding items
• Strong understanding of invoicing, accounts receivable, financial processes, billing software

Executive Support (temp role)

• Manage the CEO's calendar, coordinating meetings based on priority and anticipating scheduling conflicts to resolve them proactively.
• Travel arrangement planning and booking support for the CEO.
• Prompt and professional communications with clients and vendors.
• Tracking and ensuring deadlines of CEO deliverables.
• Attend meetings as needed, taking clear notes and circulating action items.
• Email inbox management, prioritizing time-sensitive communications
• Support internal communications, ensuring information is shared clearly and promptly with the appropriate team members.
• Provide administrative support to the CEO and assist with special projects as needed.

Qualifications:

• 2+ years of billing and accounting experience a must (marketing or agency preferred)
• 1+ year experience with administrative support (director level or above preferred)
• Proficient experience with billing or accounting software as well as Excel
• Strong communication skills for cross-functional collaboration
• Ability to manage multiple deliverables in a fast-paced environment, with attention to detail
• Handle sensitive and confidential information with professionalism and discretion

Working at EGC:

• Flexible PTO and Summer Fridays (half days)
• Medical, Dental, Vision benefits
• 401K + employer matching
• Life Insurance, Aflac and additional auxiliary discount programs
• Company luncheons, outings and events
• Professional growth training opportunities