Accounts Receivable Specialist

LHH; Bethpage (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

A recruitment solutions company is looking for an experienced Accounts Receivable & Billing Specialist in Bethpage, NY. The ideal candidate will have a minimum of 3 years' experience in commercial real estate, strong ERP skills, and advanced Excel proficiency. Responsibilities include managing billing, collections, and tenant accounts within a fast-paced environment. This position offers a full-time schedule from 9 am to 5 pm, with opportunities for growth in a supportive team setting.

Qualifications

• Minimum 3 years of commercial real estate experience in accounts receivable, property management, accounting, or financial operations.
• Strong understanding of lease terms, AR billing processes, and tenant accounting.
• Advanced proficiency in Microsoft Office, particularly Excel.

Responsibilities

• Generate Nexus reports and pull vendor invoices for tenant bill-backs.
• Post commercial late fees and manage credits, adjustments, and charges as needed.
• Partner with the Sr. Director of Treasury Operations to apply daily check payments.

Skills

ERP experience

Excellent Excel skills

Strong communication skills

Highly organized

Tools

Microsoft Office

MRI

Yardi

JD Edwards

Job description

LHH Recruitment Solutions is seeking a detail-oriented and experienced Accounts Receivable & Billing Specialist to join a great organization in the Bethpage, NY area. This position plays a key role in billing, reporting, tenant account management, and collections within a commercial real estate environment. The ideal candidate will have strong ERP experience, excellent Excel skills, and a solid understanding of lease-based billing and AR processes.

This role can start quickly! 9-5pm shift.

Key Responsibilities

• Generate Nexus reports and pull vendor invoices for tenant bill-backs
• Post commercial late fees and manage credits, adjustments, and charges as needed
• Prepare and post overtime electric readings
• Distribute tax and insurance invoices to tenants

Accounts Receivable & Collections

• Partner with the Sr. Director of Treasury Operations to apply daily check payments and prepare accurate deposit slips
• Manage tenant collections and collaborate with the Leasing team to resolve account issues
• Handle billing disputes and communicate delinquency concerns
• Support collections efforts, account reconciliations, and respond to tenant inquiries

Angus & MRI Transaction Management

• Process bill-backs, verify accuracy, calculate sales tax, make adjustments, and post in MRI
• Prepare and email required billing documentation to tenants
• Process allocated labor invoices in MRI, create billing packets, label, and forward to AP

Additional Responsibilities

• Prepare final invoices for vacating tenants
• Mail monthly rent statements and email 150+ manual statements each month
• Assist with tenant chargebacks, utility billings, and construction bill-backs
• Maintain and reconcile tracking spreadsheets
• Support special projects and other duties as assigned

Required Qualifications

• Minimum 3 years of commercial real estate experience in accounts receivable, property management, accounting, or financial operations
• Strong understanding of lease terms, AR billing processes, and tenant accounting
• Experience with ERP systems such as MRI, Yardi, JD Edwards, or similar platforms
• Advanced proficiency in Microsoft Office, particularly Excel
• Strong communication skills and ability to collaborate cross-functionally
• Highly organized, detail-oriented, and able to manage multiple priorities and deadlines

What We’re Looking For

A proactive, team-oriented professional who thrives in a fast-paced commercial real estate environment and can ensure accuracy in billing, reporting, and tenant account management.

Equal Opportunity Employer/Veterans/Disabled