Appointments Coordinator: Scheduling & Admin Lead

Harvard University FAS Human Resources; Cambridge (MA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off including par­e

Medical, dental, and vision coverage

Retirement plans with universityContri

Wellbeing and mental health resources

Tuition assistance and reimbursement

Job summary

Harvard University’s Faculty of Arts and Sciences seeks an Appointments Coordinator to manage TF/TA appointments for roughly 1,200 positions each term. The role involves coordinating with departments, processing Aurora actions, and answering payroll and instructional-support inquiries.

The position emphasizes meticulous data handling, policy compliance, and effective communication across faculty, staff, and students in a high-volume university setting.

Qualifications

• Three years administrative experience.
• Strong attention to detail with experience in data entry, administrative processing, or related operational support.
• Proven ability to manage multiple competing priorities in a fast-paced environment.
• Demonstrated discretion and sound judgment in handling confidential and sensitive information.
• Experience collecting, organizing, and managing information from multiple sources.

Responsibilities

• Submit TF/TA Aurora actions: collect hiring information, contact hires, and submit appointment actions in Aurora.
• Review TF/TA Aurora actions for compliance with laws and policies.
• Serve as a point of contact on questions related to Instructional Support, payroll, and section allocations.
• Manage information and communicate FAS practices and payroll expectations.
• Maintain and suggest improvements to administrative processes.
• Check budgets for Instructional Support spending and communicate on improper spending.
• Administer the Classroom to Table (C2T) faculty/student meal program information and updates.

Skills

Attention to detail

Multitasking

Confidential information handling

Data entry / administrative processing

Communication with departments

Education

Bachelor's degree preferred

Job description

Harvard University’s Faculty of Arts and Sciences seeks an Appointments Coordinator to manage TF/TA appointments for roughly 1,200 positions each term. The role involves coordinating with departments, processing Aurora actions, and answering payroll and instructional-support inquiries.

The position emphasizes meticulous data handling, policy compliance, and effective communication across faculty, staff, and students in a high-volume university setting.