AP Specialist — High-Volume, Process-Improvement

Taylor White; Town of Florida (NY); On-site; USD 60,000 - 76,000; Full time

Job summary

Taylor White is seeking an AP Specialist in Tampa, FL to support a high-volume accounts payable function across multiple entities. You will own vendor communications, ensure accuracy, and drive process improvements in a PE-backed growth environment.

In this role you will manage weekly ACH runs, vendor setup, and 1099 processing while maintaining strict attention to detail and timely responses to inquiries. A strong ERP and Excel capability are required to succeed.

Qualifications

• 3–5+ years of AP experience in a high-volume environment.
• Highly organized with strong attention to detail.
• Strong communication with vendors and internal stakeholders.
• Experience with ACH runs, 1099 processing, and three-way matching preferred.
• Familiarity with a cloud-based ERP system and multi-entity AP.

Responsibilities

• Prepare weekly ACH payment runs accurately and on schedule.
• Handle new vendor setup and maintain vendor records.
• Manage 1099 processing and year-end AP compliance.
• Perform three-way matching on invoices, POs, and receiving documents.
• Own and manage the AP inbox - responding to vendor inquiries and internal requests in a timely, organized manner and keeping communication flowing across a high-volume environment.
• Review and audit automated invoice processing for discrepancies and accuracy, this is a check-and-verify role, not a manual entry role.
• Identify process gaps or inefficiencies and proactively suggest improvements - the company welcomes input from people who know what good looks like.
• Prioritize effectively across competing demands in a fast-moving, multi-entity environment.

Skills

AP experience

High volume environment

Vendor communication

Organizational skills

Process improvement

Excel formulas

Three-way matching

Vendor onboarding

Tools

Cloud-based ERP

Job description

Taylor White is seeking an AP Specialist in Tampa, FL to support a high-volume accounts payable function across multiple entities. You will own vendor communications, ensure accuracy, and drive process improvements in a PE-backed growth environment.

In this role you will manage weekly ACH runs, vendor setup, and 1099 processing while maintaining strict attention to detail and timely responses to inquiries. A strong ERP and Excel capability are required to succeed.