AP Specialist

Taylor White; Town of Florida (NY); On-site; USD 60,000 - 76,000; Full time

Job summary

Taylor White is seeking an AP Specialist in Tampa, FL to support a high-volume accounts payable function across multiple entities. You will own vendor communications, ensure accuracy, and drive process improvements in a PE-backed growth environment.

In this role you will manage weekly ACH runs, vendor setup, and 1099 processing while maintaining strict attention to detail and timely responses to inquiries. A strong ERP and Excel capability are required to succeed.

Qualifications

• 3–5+ years of AP experience in a high-volume environment.
• Highly organized with strong attention to detail.
• Strong communication with vendors and internal stakeholders.
• Experience with ACH runs, 1099 processing, and three-way matching preferred.
• Familiarity with a cloud-based ERP system and multi-entity AP.

Responsibilities

• Prepare weekly ACH payment runs accurately and on schedule.
• Handle new vendor setup and maintain vendor records.
• Manage 1099 processing and year-end AP compliance.
• Perform three-way matching on invoices, POs, and receiving documents.
• Own and manage the AP inbox - responding to vendor inquiries and internal requests in a timely, organized manner and keeping communication flowing across a high-volume environment.
• Review and audit automated invoice processing for discrepancies and accuracy, this is a check-and-verify role, not a manual entry role.
• Identify process gaps or inefficiencies and proactively suggest improvements - the company welcomes input from people who know what good looks like.
• Prioritize effectively across competing demands in a fast-moving, multi-entity environment.

Skills

AP experience

High volume environment

Vendor communication

Organizational skills

Process improvement

Excel formulas

Three-way matching

Vendor onboarding

Tools

Cloud-based ERP

Job description

AP Specialist | Tampa, FL

Join a fast-growing, PE-backed company in Tampa as an AP Specialist and step into a high-volume, dynamic role where your organizational skills, vendor communication instincts, and process-improvement mindset will make an immediate impact. The environment is evolving as the company grows, and processes are still being refined, so the right person will bring a clear sense of what "good" looks like and the confidence to speak up when they see a better way. The focus of this role is accuracy, exception management, inbox ownership, and keeping the AP function running smoothly across a multi-entity structure. If you bring 3-5+ years of AP experience, thrive in a high-volume setting, and are comfortable communicating with various stakeholders, this is a well-rounded opportunity worth your attention.

Key Responsibilities

• Prepare weekly ACH payment runs accurately and on schedule.
• Handle new vendor setup and maintain accurate vendor records.
• Manage 1099 processing and year-end AP compliance requirements.
• Perform three-way matching on invoices, purchase orders, and receiving documents.
• Own and manage the AP inbox - responding to vendor inquiries and internal requests in a timely, organized manner and keeping communication flowing across a high-volume environment.
• Review and audit automated invoice processing for discrepancies and accuracy, this is a check-and-verify role, not a manual entry role.
• Identify process gaps or inefficiencies and proactively suggest improvements - the company welcomes input from people who know what good looks like.
• Prioritize effectively across competing demands in a fast-moving, multi-entity environment.

Requirements

• 3-5+ years of experience in an AP-related role with demonstrated ability to manage a high-volume AP inbox and thrive in a dynamic environment.
• Highly organized with strong attention to detail - you catch discrepancies, follow up on exceptions, and do not let things fall through the cracks.
• Comfortable and confident communicating with vendors and internal stakeholders - you respond promptly, ask questions when needed, and speak up rather than stay quiet.
• Process-improvement mindset - you notice inefficiencies and are comfortable suggesting solutions, especially in an environment that is actively evolving.
• Excel proficiency including formulas, pivot tables, and lookup functions.
• Multi-entity AP experience is a plus.
• Preferred Experience with ACH payment runs, new vendor setup, 1099 processing, and three-way matching - preferred but not required if the foundational AP experience is strong.
• Familiarity with a cloud-based ERP system.
• Background in a PE-backed or acquisitive company environment where processes are still being built and refined.

Why you'll love working here

A genuine process-improvement culture - your ideas will be welcomed, not ignored, especially as the company continues integrating recent acquisitions.

Strong benefits package. Competitive base salary plus a discretionary bonus and 401(k) with company match.