AP Specialist: Master Vendor Data, 3-Way Match & Payments

Thomas Edwards Group; Fort Worth (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Thomas Edwards Group is seeking an AP Specialist to manage full-cycle accounts payable, including vendor maintenance, 3-way matching, and payment processing. The role emphasizes strong internal controls and Excel proficiency to support accurate, timely AP operations.

The ideal candidate will have 2+ years in AP or staff accounting and hands-on vendor data management, W-9 collection, and IRS TIN matching experience, with ERP/AP systems knowledge.

Qualifications

• Requires Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
• 2+ years of accounts payable or staff accounting experience.
• Hands-on vendor master data management experience.
• Working knowledge of W-9 collection and IRS TIN matching processes.
• Experience with 3-way match (PO, receipt, invoice).
• Intermediate Excel skills.
• Understanding of internal control principles related to AP/procurement.

Responsibilities

• Vendor Master & Compliance: set up, maintain, audit vendor master records; collect W-9 forms; perform IRS TIN matching; monitor COI; assist 1099 classification.
• Invoice Processing & 3-Way Matching: match invoices to PO/receiving docs; resolve discrepancies; code to GL accounts.
• Payments: prepare payment runs (check, ACH, wire) within approval workflow.
• Corporate Credit Card Program: monthly transaction coding and receipt collection; statement reconciliation.
• Internal Controls: support audits; maintain AP SOPs.

Skills

Vendor master data

W-9 collection

IRS TIN matching

3-way match

Excel (advanced)

Internal controls

ERP/AP systems

Education

Bachelor's degree in Accounting/Finance

Tools

ERP/AP systems

Job description

Thomas Edwards Group is seeking an AP Specialist to manage full-cycle accounts payable, including vendor maintenance, 3-way matching, and payment processing. The role emphasizes strong internal controls and Excel proficiency to support accurate, timely AP operations.

The ideal candidate will have 2+ years in AP or staff accounting and hands-on vendor data management, W-9 collection, and IRS TIN matching experience, with ERP/AP systems knowledge.