AP Specialist - Dallas

Burnett Staffing Specialists; Dallas (TX); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Burnett Staffing Specialists is partnering with a top litigation firm to add temp AP support through year-end, with potential extension. The AP Specialist will ensure timely payments, maintain records, and work within established policies under the AP/AR Manager.

Responsibilities include processing invoices, reconciling accounts, assisting with closings, and communicating with vendors. Role starts onsite in Dallas with eventual partial remote work; pay is $22–$24/hr DOE.

Qualifications

• Bachelor's degree in finance or accounting preferred.
• 1+ years of experience in related positions.
• GAAP knowledge and financial information systems.
• Experience with Aderant AP system is a plus.
• Proficient in Microsoft Excel and Chrome River Expense.
• Strong communication and organizational skills.

Responsibilities

• Review and distribute incoming emails and faxes to the accounting mailbox.
• Prepare and process assigned accounts payable.
• Code invoices, vouchers, and expense reports with correct codes.
• Prepare and reconcile various accounts, identifying posting errors.
• Analyze and reconcile AP and attach POs to invoices with documentation.
• Investigate and resolve invoice and PO processing problems.
• Send finance notices and handle vendor correspondence.
• AP/AR offsets and inquiries about account status.
• Assist with monthly status reports and closings.

Skills

Organizational skills

Communication skills

Customer service

Attention to detail

Problem solving

Education

Bachelor's degree in finance or accounting

Tools

Aderant AP system

Microsoft Excel

Chrome River Expense

Job description

Burnett/Choice Specialists is currently partnering with a top litigation firm who is needing to add temp assistance to their Accounts Payable Team. This is project work that will last through the end of the year minimum, but could go longer. This position will be responsible for activities in the accounts payable function. The AP Specialist will work with the Accounting department to ensure the timely payments of invoices and expenses and maintains accurate records and control reports. This position will perform a variety of tasks involving a degree of creativity and latitude within established policies. This position will report to the AP/AR Manager.

Primary Responsibilities

• Review & distributes incoming emails and faxes sent to the general accounting mailbox.
• Prepare and process assigned markets accounts payable.
• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Prepare, process & reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Analyze and reconcile AP, attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Send out Finance notices.
• Handles all vendor correspondence via phone or email.
• AP/AR offsets.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Assists with monthly status reports, and monthly closings.

Qualifications

• Bachelor's degree in finance or accounting is preferred. (Not required)
• 1+ years of experience in related positions.
• Legal industry experience preferred. (Not required)
• Working knowledge of generally accepted accounting principles (GAAP) and financial information systems.
• Experience working with the Aderant AP system is a plus.
• Proficient in Microsoft Office Suite, especially Microsoft Excel and Chrome River Expense.
• Ability to self-start and self-motivate, efficient style with high standards for quality of processes and results.
• Methodical and analytical quick learner with excellent organizational skills.
• Must be able to verify/prove results, debug formulas and syntax errors and work productively and with high levels of accuracy.
• Ability to apply intensive and diversified evaluation, selection and substantial adaptation and modification of standard accounting techniques, procedures and criteria.
• Demonstrated strong organizational and time management skills.
• Must be able to communicate effectively with a variety of people who have different skill levels of technical competence.
• Must be able to communicate clearly and concisely both orally and in writing.
• Demonstrated excellent customer service approach in all situations.

Location/Pay/Hours

Role will be 100% onsite at their Downtown Dallas office for the first month (parking provided). After the initial month, it will go to 2 days Remote. Hours will be Monday-Friday, 8am-5pm. Pay range will be $22-$24/hr, DOE. Slated to start ASAP and go through end of the year at a minimum. AUSTP30