AP Specialist

Gilder Search Group; Coral Gables (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

Gilder Search Group is seeking a detail-oriented temporary Accounts Payable Specialist to support the Finance team with day-to-day AP activities in a fast-paced environment. You will process invoices, maintain vendor records, assist with payments, and ensure accurate documentation.

The ideal candidate will be organized, dependable, and capable of handling high volumes of invoices while meeting deadlines. This role supports the finance team and requires strong Excel skills and professional

Qualifications

• 1-3 years accounts payable or general accounting experience.
• High school diploma required; associate or bachelor’s degree in accounting, finance, or related field is a plus.
• Experience with accounting/ERP systems preferred.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle confidential financial information appropriately.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel and Microsoft Office.
• Ability to work independently while collaborating with the Finance team.

Responsibilities

• Process and accurately code vendor invoices in the accounting system.
• Match invoices to purchase orders, receipts, and supporting documentation as applicable.
• Review invoices for accuracy, approvals, and proper account coding.
• Assist with weekly and monthly payment processing.
• Maintain accurate vendor records and respond to routine vendor inquiries.
• Reconcile vendor statements and research discrepancies.
• Assist with employee expense reports and reimbursement processing.
• Prepare and maintain AP reports and supporting documentation.
• Assist with month-end close activities, including AP reconciliations and accruals.
• Ensure invoices and payment records are properly filed and maintained.
• Work with internal departments to resolve invoice discrepancies and obtain required approvals.
• Perform other accounting and administrative duties as assigned.

Skills

Accounts payable

Vendor management

Excel

Education

High school diploma

Associate or bachelor’s in accounting/finance

Tools

ERP systems

Microsoft Office

Job description

We are seeking a detail-oriented Temporary Accounts Payable Specialist to support the Finance team with day-to-day accounts payable activities. This role will be responsible for accurately processing invoices, maintaining vendor records, assisting with payment processing, and ensuring transactions are properly documented and recorded.

The ideal candidate is organized, dependable, comfortable working with high volumes of invoices, and able to meet deadlines in a fast-paced environment.

Key Responsibilities

• Process and accurately code vendor invoices in the accounting system.
• Match invoices to purchase orders, receipts, and supporting documentation as applicable.
• Review invoices for accuracy, proper approvals, and appropriate account coding.
• Assist with weekly and monthly payment processing.
• Maintain accurate vendor records and respond to routine vendor inquiries.
• Reconcile vendor statements and research discrepancies.
• Assist with employee expense reports and reimbursement processing as needed.
• Prepare and maintain AP reports and supporting documentation.
• Assist with month-end close activities, including AP reconciliations and accruals.
• Ensure invoices and payment records are properly filed and maintained.
• Work with internal departments to resolve invoice discrepancies and obtain required approvals.
• Perform other accounting and administrative duties as assigned.

Qualifications

• 1-3 years of accounts payable or general accounting experience preferred.
• High school diploma required; associate or bachelor's degree in accounting, finance, or a related field is a plus.
• Experience with accounting or ERP systems preferred.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle confidential financial information appropriately.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel and Microsoft Office.
• Ability to work independently while also collaborating effectively with the Finance team.

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