AP Specialist

Ledgent Finance & Accounting; San Diego (CA); Hybrid; USD 31,000 - 44,000; Full time

Job summary

Ledgent Finance & Accounting is seeking an Accounts Payable Specialist in San Diego, CA for a hybrid role (in-office Tuesdays, remote 4 days/week). The ideal candidate will handle full-cycle AP, reconcile invoices, and maintain vendor records with accuracy.

Responsibilities include processing invoices, approvals, month-end close support, and ensuring timely payments in a fast-paced environment. Strong Excel skills and attention to detail are required.

Qualifications

• 2+ years of full-cycle Accounts Payable experience.
• Strong reconciliation and problem-solving skills.
• Experience in a high-volume, deadline-driven AP environment.

Responsibilities

• Process full-cycle accounts payable transactions from invoice receipt to payment.
• Manage a high volume of payments via wires, checks and electronic transfers.
• Review, verify and reconcile vendor invoices and payment records.
• Investigate and resolve discrepancies in a timely manner.
• Ensure invoices are coded and approved per policy.
• Maintain vendor records and respond to inquiries.
• Assist with month-end close and AP reporting.
• Collaborate with internal teams to resolve AP issues promptly.

Skills

Accounts Payable

Analytical skills

Communication skills

Attention to detail

Tools

Microsoft Excel

Microsoft Office

Job description

Salary: USD27 - USD27 per year

Accounts Payable Specialist

Location: San Diego, CA 92101 (Downtown)
Schedule: Hybrid - In office Tuesdays, remote 4 days per week
Employment Type: Direct Hire
Compensation: $27.00/hour

Position Overview

Our client is seeking a detail-oriented and analytical Accounts Payable Specialist to join their growing team. This role is responsible for managing the full accounts payable cycle in a fast-paced, high-volume environment. The ideal candidate will have strong reconciliation skills, experience handling large volumes of payments, and the ability to meet critical deadlines while maintaining accuracy and professionalism.

Key Responsibilities

• Process full-cycle accounts payable transactions from invoice receipt through payment and reconciliation.
• Manage a high volume of payments, including wires, checks, and electronic transactions.
• Review, verify, and reconcile vendor invoices, statements, and payment records.
• Investigate and resolve discrepancies and payment-related issues in a timely manner.
• Ensure invoices are coded accurately and approved according to company policies.
• Maintain accurate vendor records and respond to vendor inquiries professionally.
• Assist with month-end close activities and accounts payable reporting.
• Collaborate with internal departments to ensure timely processing and resolution of AP matters.
• Maintain compliance with established accounting procedures and internal controls.

Required Qualifications

• Minimum of 2 consecutive years of full-cycle Accounts Payable experience (AP-focused; mixed AP/AR experience alone will not qualify).
• Strong reconciliation, analytical, and problem-solving skills.
• Experience working in a high-volume, deadline-driven accounts payable environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Microsoft Excel.
• Strong attention to detail and commitment to accuracy.

Preferred Qualifications

• Advanced Excel skills, including Pivot Tables, VLOOKUPs, and formulas.
• Experience with Applied Epic or a similar insurance brokerage management system.
• Experience supporting accounts payable within a large team environment.