Accounts Payable Specialist

River Link Hotels; Town of Fishkill (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

River Link Hotels is seeking a detail-oriented accounts payable professional to join our finance team in supporting accurate and timely processing of vendor invoices, payments, and related activities. You will work across departments to ensure smooth financial operations.

Responsibilities include processing invoices, coding and approvals, PO matching, and preparing payments via checks, ACH, or wire. Strong Excel skills and confidentiality are essential in a fast-paced environment.

Qualifications

• Experience in accounts payable, accounting, or a related finance role.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to communicate clearly and professionally with internal and external contacts.
• Working knowledge of accounting systems and Microsoft Excel.
• Ability to handle confidential information with discretion.
• Comfort working in a fast-paced environment and meeting deadlines.

Responsibilities

• Process vendor invoices accurately and in a timely manner.
• Review invoices for proper coding, approvals, and supporting documentation.
• Match purchase orders, receipts, and invoices as needed.
• Prepare and schedule payments through checks, ACH, wire, or other approved methods.
• Maintain vendor records and respond to vendor inquiries professionally.
• Reconcile accounts payable transactions and assist with month-end close activities.
• Investigate and resolve discrepancies, including billing issues and payment variances.
• Support compliance with company policies and internal controls.
• Assist with audits, reporting, and special finance projects as needed.

Skills

Accounts payable

Excel

Attention to detail

Organizational skills

Communication

Confidentiality

Time management

Education

Associate degree in accounting or finance

Tools

ERP systems

Accounting software

Job description

We are seeking a detail-oriented and organized professional to join our finance team and support the accurate and timely processing of vendor invoices, payments, and related accounting activities. This role is ideal for someone who enjoys working with numbers, maintaining strong records, and collaborating across departments to keep financial operations running smoothly.

Responsibilities

• Process vendor invoices accurately and in a timely manner
• Review invoices for proper coding, approvals, and supporting documentation
• Match purchase orders, receipts, and invoices as needed
• Prepare and schedule payments through checks, ACH, wire, or other approved methods
• Maintain vendor records and respond to vendor inquiries professionally
• Reconcile accounts payable transactions and assist with month-end close activities
• Investigate and resolve discrepancies, including billing issues and payment variances
• Support compliance with company policies and internal controls
• Assist with audits, reporting, and special finance projects as needed

Qualifications

• Experience in accounts payable, accounting, or a related finance role
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to communicate clearly and professionally with internal and external contacts
• Working knowledge of accounting systems and Microsoft Excel
• Ability to handle confidential information with discretion
• Comfort working in a fast-paced environment and meeting deadlines

Preferred Qualifications

• Experience with ERP or accounts payable automation systems
• Familiarity with 1099 processing and vendor maintenance
• Associate’s degree in accounting, finance, or a related field
• Prior experience supporting month-end or year-end closing processes

What We Offer

• A collaborative and supportive team environment
• Opportunities to grow your accounting and finance skills
• Exposure to a variety of financial processes and business partners
• Competitive compensation and benefits, based on experience and location

If you are a motivated professional who takes pride in accuracy, organization, and service, we encourage you to apply and contribute to a high-performing finance team.