Ap Specialist

Schulte Hospitality Group; Louisville (KY); On-site; USD 25,000 - 30,000; Full time

Job summary

Schulte Hospitality Group is seeking an Accounts Payable Specialist for an in-person, full-time role in Louisville, KY. The position focuses on accurate and timely processing of vendor invoices, expense reports, and payments to support operations and vendor relationships.

The ideal candidate has entry-level accounting knowledge, with a preference for 2 years of AP experience and hospitality industry exposure.

Qualifications

• Entry-level with a basic understanding of general accounting principles.
• Minimum of 2 years of accounts payable experience preferred.
• Hospitality industry experience is a plus.

Responsibilities

• Review invoices for documentation, GL coding, and approvals before payment.
• Enter vendor invoices, employee expense reports, and check requests into the system.
• Process regular check runs to pay vendors and employees on schedule.
• Set up new vendors and manage 1099 tracking for tax reporting.
• Reconcile customer statements and maintain organized AP files for audits.
• Support finance with other duties as needed.

Skills

Attention to detail

Organization

Multitasking

Communication

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Accounts Payable Specialist | Schulte Hospitality Group

The Tone:

This is a full-time, in-person role at Schulte Hospitality Group, a leading third-party management company that operates over 200 locations across 38 states and 3 countries. The company’s success is built on a service culture, committed to hospitality, respect, authenticity, and making a positive impact. This Accounts Payable Specialist role is crucial for maintaining the financial health and operational efficiency of the organization by ensuring accurate and timely processing of all financial obligations. The team is dedicated to an inclusive, employee-focused environment that invests in professional development and growth.

The TL;DR

• Role: Early Career
• Type: Full-time
• Location: In-person
• Pay: $20 hourly
• Mission: This person ensures accurate and timely processing of vendor invoices, employee expense reports, and other payment requests, supporting the company’s financial operations and vendor relationships.
• Tech Stack: Microsoft Office (Outlook, Excel, Word)

What You’ll Actually Do

• Invoice Review: Carefully examine all invoices to ensure appropriate documentation, correct General Ledger (GL) coding, and obtain necessary approvals before processing payments.
• Data Entry: Accurately process, batch, and input vendor invoices, employee expense reports, and check requests into the accounting system.
• Payment Processing: Execute regular check runs to ensure vendors and employees are paid on schedule.
• Vendor Management: Set up new vendors in the system, including all relevant information, and manage 1099 tracking for tax reporting purposes.
• Record Maintenance: Reconcile customer statements to ensure accuracy and maintain well-organized Accounts Payable files for easy retrieval and auditing.
• Operational Support: Perform various other duties as assigned to assist the finance department in meeting its overall business objectives.

The Must-Haves

• Background: Entry-Level professional with a basic understanding of general accounting principles and thorough knowledge of the accounts payable function. The role requires the ability to apply these principles in a practical setting.
• Experience: A minimum of 2 years of accounts payable experience is preferred, though not strictly required. Experience specifically with multi-property accounts payable is also preferred, indicating a need for adaptability and scale.
• Skills: Strong attention to detail and organizational skills are critical for managing numerous invoices and financial records. The ability to multi-task effectively is necessary for handling multiple demands in a demanding environment. Effective written and verbal communication skills are essential for interacting with internal teams and external vendors. Must be proficient in personal computers and Microsoft Office applications, particularly Outlook, Excel, and Word. The role also requires the ability to work in a demanding work environment, emphasizing timeliness and accuracy in all tasks, and to collaborate well within a team-oriented setting.
• Bonus: Experience within the Hospitality Industry is preferred, demonstrating an understanding of the specific financial nuances and operational flows common in hotel and restaurant environments.