Accounts Payable Specialist

The Intersect Group; Chandler (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

The Intersect Group is seeking a Sr. Specialist, Check Writer to ensure accurate and timely vendor payments. The role involves overseeing payment approvals, processing checks, ACHs and wires, and supporting KPI reporting.

You will mentor teammates and conduct periodic audits to uphold payment integrity. Ideal candidates have at least 2 years in accounts payable, familiarity with Yardi, and strong Excel/Word skills, with GAAP knowledge and professional communication.

Qualifications

• High School diploma or equivalent is required.
• Minimum of 2 years of experience in accounts payable.
• Knowledge of Yardi property management software is preferred.
• Proficient with email, Microsoft Word, Excel, and accounting software systems.
• Ability to follow Generally Accepted Accounting Principles (GAAP).

Responsibilities

• Post and commit payments and process check runs, ACH transactions, and credit card payments.
• Submit wire fund requests to Treasury after confirming payment information.
• Train and mentor new team members.
• Perform internal audits to ensure accuracy of AP processes.
• Monitor PAYscan queues and ServiceNow tickets for timely processing.

Skills

Accounts Payable

GAAP

Communication skills

Confidentiality

Yardi

Education

High School diploma or equivalent

Tools

Yardi

ServiceNow

Microsoft Word

Excel

Job description

The Sr. Specialist, Check Writer actively engages with associates across our organization to ensure vendor payments are processed accurately and in a timely manner. This team member has primary responsibility for managing vendor payment approval workflows and payment remittance. Other duties include, but are not limited to, the following: monitoring the invoice creation and approval processes to ensure timely payment; ensuring vendor accounts receivable items are researched and resolved; assisting in weekly and monthly Key Performance Indicator (KPI) reporting; and performing random internal audits to ensure accuracy.

What You’ll Do

• Post and commit payments and process check runs, ACH transactions, and credit card payments.
• Submit wire fund requests to the Treasury department after confirming payment information has been posted.
• Train and mentor new team members.
• Perform random internal audits to ensure accuracy of Accounts Payable Specialists.
• Monitor PAYscan queues for timely invoice processing.
• Monitor UPS/FedEx paperwork to ensure proper handling of time sensitive payments.
• Monitor ServiceNow ticketing system, including the Accounts Payable Inbox. Submit, assign, and route tickets to the appropriate department and associate for processing.
• Research, review, and process voids and reversals.
• Prepare monthly review of the accounts payable subsidiary ledger to the general ledger.
• Ensure the Accounts Payable Specialists have contacted vendors to request reimbursement of credit memos.
• Maintain inventory of Accounts Payable department supplies including check stock, MICR ink, and security envelopes.
• Assist in preparing and analyzing weekly and monthly KPI indicator reporting.
• Prepare and review the PAYscan weekly workflow report.
• Identify areas of improvement to drive efficiency and effectiveness; assist with the implementation of new or revised department processes.
• Assist Sr. Manager, Accounting Operations with ad hoc projects, as needed.
• Perform other duties as assigned.

Who We’re Looking For

• High School diploma or equivalent is required.
• Minimum of 2 years of experience in accounts payable.
• Knowledge and use of Yardi property management software preferred.
• Advanced working knowledge of email, Microsoft Word, Excel, and accounting software systems.
• Ability to perform mathematical and accounting functions.
• Ability to follow and apply Generally Accepted Accounting Principles (GAAP).
• Strong written/oral and interpersonal communication skills; ability to communicate in a professional manner with all levels in the organization, across functional groups.
• Organized and flexible; with the ability to prioritize multiple projects and meet deadlines in a high-volume, fast paced environment.
• Ability to make quick and effective decisions.
• Ability to analyze and resolve problems.
• Ability to set and meet goals.
• Ability to maintain confidentiality.
• Ability to be at work on a regular and consistent basis; overtime may be required for this position.