Accounts Payable Specialist

Magna-Hospitality-Group; Warwick (RI); On-site; USD 55,000 - 70,000; Full time

Job summary

Magna-Hospitality-Group is seeking an Accounts Payable Specialist to manage high-volume invoice processing across multiple hotel properties in Rhode Island. You will ensure timely approvals and payments while maintaining strong communication with vendors, hotel teams, and corporate leadership.

The role emphasizes accuracy, reliability, and teamwork in a fast-paced environment. Proficiency in Excel and accounting systems (Sage and iBuyEfficient a plus) will support daily activities, including

Qualifications

• 1+ year of accounts payable experience and basic bookkeeping preferred.
• Proactively communicate with the accounting team, vendors, and internal customers.
• Strong analytical skills and ability to accurately process numerical data.
• Multi-task, work under pressure and meet deadlines.
• Excellent organization and attention to detail.
• Excellent oral and written communication skills.
• Strong Excel and accounting system skills.
• Experience using Sage and iBuyEfficient is a plus.

Responsibilities

• Respond to inquiries from hotel staff and Corporate Accounting Team in a timely manner.
• Review and validate AP batches for accuracy.
• Monitor and clear items in error stage on a weekly basis.
• Process franchise, fintech, vendor, payroll, and CapEx invoices.
• Ensure accuracy, coding, and approvals.
• Process in-house checks with supporting documentation and submit for processing.
• Distribute check run reports and provide payment details.
• Process urgent same-day check requests as needed.
• Create and maintain vendor records.
• Reconcile AR aging statements, provide payment updates and resolve discrepancies.

Skills

Accounts payable

Vendor management

Excel

Analytical skills

Attention to detail

Communication

Tools

Sage

iBuyEfficient

Job description

About the Role:

The Accounts Payable Specialist is responsible for managing high-volume invoice processing, vendor payments, and financial recordkeeping across a portfolio of hotel properties. This role ensures invoices are accurately reviewed, approved, and paid in a timely manner while maintaining strong communication with vendors, hotel teams, and corporate leadership.

Responsibilities:

• In addition to the duties stated above, you will be required to respond to inquiries from hotel staff and our Corporate Accounting Team in a timely manner.
• Review and validate AP batches for accuracy
• Monitor and clear items in error stage on a weekly basis.
• Process franchise, fintech, vendor, payroll, and CapEx invoices.
• Ensure accuracy, coding, and approvals.
• Process in-house checks with all required supporting documentation and submit for processing.
• Distribute check run reports and provide payment details.
• Process urgent same-day check requests as needed.
• Create and maintain vendor records.
• Reconcile AR aging statements, provide payment updates and resolve discrepancies.

Requirements:

• 1+ year of accounts payable experience and basic bookkeeping preferred, but not required.
• Ability to proactively communicate and work effectively with the accounting team, outside vendors, and internal customers
• Strong analytical skills and ability to accurately process numerical data.
• Ability to multi-task, work under pressure and meet required deadlines.
• Strong attention to detail and commitment to high-quality work.
• Excellent oral and written communication skills.
• Excellent organization skills and must thrive in a teamwork setting.
• Strong Excel and accounting system skills.
• Experience using Sage and iBuyEfficient platform is a plus!

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (Form I-9) upon hire.

Source: Hospitality Online