Accounts Payable Specialist

AJS Hotels; Louisville (KY); On-site; USD 40,000 - 55,000; Full time

Job summary

AJS Hotels in Louisville, KY is seeking an Accounts Payable professional to manage vendor setup, invoice entry, and three-way matching using Birchstreet. You will support month-end closes and intercompany billing while ensuring accurate disbursements and timely payments.

The role requires 3 years of accounts payable experience or equivalent, Excel proficiency, and collaboration with multiple departments. Regular hours are 8 am–5 pm, with overtime possible to meet deadlines.

Qualifications

• Completion of high school and 3 years' experience in accounts payable or related function.
• Associates or Bachelor’s degree in Accounting, Finance, Hotel Management, or related field is preferred.
• Experience in hotel accounting environment is a plus.
• Proficiency in Excel, Outlook, Word, and basic calculator use.
• Attention to detail and ability to work with deadlines.

Responsibilities

• Ensure proper vendor setup and maintain vendor and contract files.
• Accurately key invoices and check requests into the AP system.
• Use Birchstreet to ensure three-way match prior to payment.
• Verify proper approval on all disbursements and reconcile credit card transactions.
• Schedule check runs and mail payments to vendors.
• Participate in month-end closing and intercompany payments.
• Prepare standard and adjusting journal entries as needed.
• Work with other departments to ensure accurate financial processes.

Skills

Excel

Attention to detail

Team collaboration

Communication skills

Education

High school diploma plus 3 years AP experience

Associate or bachelor's in Accounting/Finance/Hotel mgmt preferred

Tools

Birchstreet

NVoice Pay

AccountingWare

Job description

• Ensure proper vendor set up and maintain complete and accurate vendor and contract files.
• Develop working knowledge of chart of accounts
• Adhere to all relevant policies and procedures related to the approval of invoices and disbursement of funds.
• Accurately key invoices and check requests into the accounts payable system using knowledge of budget definitions
• Use procurement software, Birchstreet, to ensure three-way match prior to making payment
• Verifies proper approval on all disbursements.
• Ensure credit card transactions are reconciled with monthly ACH withdrawals.
• Schedule check runs as needed to comply with payment terms. Mails payments to vendors.
• Process expense reports and check requests
• Active participant in month-end closing process.
• Maintain monthly intercompany payments and billings
• Prepare standard journal entries and adjusting journal entries as needed.
• Other related duties as assigned.

JOB SPECIFICATIONS:

Education and/or on-the-job experience needed: Completion of high school and 3 years' experience in accounts payable or related function or equivalent combination of education and experience. Associate or bachelor's degree in Accounting, Finance, Hotel Management, or related field is preferred.

Industry-specific knowledge, skills & abilities needed: Prior work experience in a hotel accounting environment or related industry is preferred.

Functional/Job-Related knowledge, skills & abilities needed: Proficiency in Microsoft Excel, Outlook, Internet Explorer, and Word. Experience with Birchstreet, NVoice Pay, and/or AccountingWare is a plus. Attention to detail. Basic keyboarding skills and calculator use is necessary.

Management experience needed: None.

Interpersonal knowledge, skills & abilities needed:

Must be able to work as a team with other departments and divisions. Excellent written and verbal communication skills are essential.

Specific knowledge/experience needed:

Working knowledge of accounting information systems.

WORKING CONDITIONS:

Office environment with appropriate dress required. Basic hours are 8 am to 5 pm Monday through Friday. Overtime can be required when necessary to meet project or month-end deadlines.