AP Specialist

Clair Global; Lititz (Lancaster County); On-site; USD 42,000 - 60,000; Full time

Job summary

Clair Global is seeking an Accounts Payable Specialist to join our accounting team in a fast-paced, high-volume office. This full-time role involves maintaining vendor files, processing invoices, and issuing payments while ensuring accuracy and confidentiality.

The ideal candidate will have 3–5 years of AP experience, strong Excel/Word skills, and the ability to communicate effectively with internal and external stakeholders.

Qualifications

• Experience processing accounts payable in a fast-paced office environment.
• Proficiency with Word and Excel.
• Strong attention to detail and accuracy.

Responsibilities

• Match, code, and enter high-volume AP invoices (up to 500 per week).
• Process weekly AP checks including pulling invoices and preparing checks for mailing.
• Maintain vendor files and 1099/W-9 records.
• Reconcile monthly vendor statements.
• Resolve AP disputes and discrepancies.

Skills

Accounts payable processes

Purchase order processing

Intermediate math skills

MS Word

MS Excel

Attention to detail

Communication skills

Confidentiality

Education

High School Diploma

3-5 years' experience in accounts payable

Tools

Accounting software

Job description

Clair Global is looking for an AP Specialist to join their dynamic Accounting team. This full-time position will work in a fast-paced, high-volume office and provide an opportunity to work with the best in the business for boldly advancing technology driven experiences through audio, video, systems integration, and more.

JOB SUMMARY

:

As part of the accounting team, the Accounts Payable Specialist is responsible for all phases of Clair's Accounts Payable process including maintenance of company and vendor files.

QUALIFICATIONS/ REQUIREMENTS

:

The requirements listed below are representative of the knowledge, skill and/or ability required to perform the essential functions of this job while exercising appropriate levels of judgment and discretion.

• Working knowledge of accounts payable and purchase order processes
• Intermediate math skills
• Intermediate level Microsoft Word and Excel
• Familiarity processing payment and other transactions using accounting software
• Attention to detail with strong emphasis on accuracy
• Strong communication skills with the ability to relate to various groups of internal and external customers
• The ability to exercise judgment and discretion in all matters
• The ability to maintain confidentiality

EDUCATION AND/OR EXPERIENCE:

• High School Diploma
• 3-5 years' experience processing accounts payable in a fast-paced office setting

ESSENTIAL FUNCTIONS:

• Must be able to read, write, and speak English fluently
• Must be able to operate normal office machinery
• Must be able to work in a usual office environment
• Must be able to perform intermediate level math calculations
• Must be able to communicate clearly with internal and external customers in person, via telephone, and email
• Must be able to accurately process accounts payable transactions in a timely manner

RESPONSIBILITIES AND DUTIES:

1. Matching, coding, and entry of high-volume accounts payable invoices (up to 500 per week)
2. Processing weekly accounts payable checks including pulling invoices and preparing checks for mailing
3. Accounts payable filing
4. Maintaining vendor files including 1099's and W-9's
5. Reconcile monthly vendor statements
6. Research and resolution of accounts payable disputes and discrepancies
7. Track outstanding warranty expenses for monthly accrual entry
8. Track and compile information for preparation of year end 1099's
9. Provide administration for corporate credit card users; including ordering new cards and cancelling cards when necessary
10. Reconcile monthly credit card purchase statements
11. Reconcile monthly credit card deposit statements

Other duties as may be assigned