AP Specialist

Beacon Hill Staffing Group; Charlotte (NC); On-site; USD 40,000 - 60,000; Full time

Job summary

Beacon Hill Staffing Group is seeking an Accounts Payable professional to process invoices, perform three-way matching, and resolve discrepancies. You will work with Oracle, ensure timely payments, and provide excellent service to internal teams and vendors.

The role requires 2+ years in AP, strong Excel skills, and the ability to thrive in a high-volume environment. Collaborative team player with attention to detail is essential.

Qualifications

• 2+ years accounts payable experience.
• Experience with three-way matching.
• Hands-on Oracle experience.
• Intermediate Excel skills (PivotTables & VLOOKUPs).
• Strong attention to detail and problem-solving abilities.
• Ability to work efficiently in a high-volume, deadline-driven AP environment.
• Strong communication and teamwork.
• Ability to own responsibilities and learn quickly.

Responsibilities

• Process and review accounts payable invoices accurately and timely.
• Perform three-way matching of invoices, PO, and goods receipts.
• Research and resolve invoice discrepancies, including pricing and quantity variances.
• Process invoices through an automated AP system and troubleshoot exceptions.
• Code non-PO invoices and route for approval.
• Use Oracle to research invoice, vendor, and PO information.
• Communicate with internal teams and external vendors to resolve questions.
• Maintain accurate AP records and meet processing deadlines.
• Provide responsive customer service to stakeholders.
• Assist with additional AP responsibilities and projects as needed.

Skills

3-way matching

Excel (PivotTables & VLOOKUP)

Attention to detail

High-volume processing

Communication & teamwork

Ownership & quick learning

Education

Associate degree (preferred)

Tools

Oracle

Power BI

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Responsibilities

• Process and review accounts payable invoices accurately and timely
• Perform three-way matching of invoices, purchase orders, and goods receipts
• Research and resolve invoice discrepancies, including pricing and quantity variances
• Process invoices through an automated AP system and troubleshoot exceptions
• Properly code non-PO invoices and route them for approval
• Utilize Oracle to research invoice, vendor, and purchase order information
• Communicate with internal teams and external vendors to resolve payment and invoice-related questions
• Maintain accurate AP records and ensure established processing deadlines are met
• Provide responsive customer service to internal and external stakeholders
• Assist with additional accounts payable responsibilities and projects as needed

Qualifications

• 2+ years of accounts payable experience required
• Experience with three-way matching required
• Hands‑on Oracle experience required
• Intermediate Microsoft Excel skills, including PivotTables and VLOOKUPs
• Strong attention to detail and problem-solving skills
• Ability to work efficiently in a high-volume, deadline-driven AP environment
• Strong communication skills and ability to work collaboratively within a team
• Ability to take ownership of assigned responsibilities and learn new processes quickly
• High-volume AP and inventory/PO processing experience (preferred)
• Associate degree (preferred)
• Experience with Canadian currency and tax-related invoice processing (preferred)
• Power BI and/or experience with AI tools (preferred)

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future™