Accounting Clerk and AP - Non-Profit

Beacon Hill Staffing Group; Los Angeles (CA); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Beacon Hill Staffing Group is seeking an Accounts Payable Specialist to support accurate and well-documented processing of vendor payments, invoices, employee reimbursements, and other expenditures. This role maintains strong AP controls, accurate coding, and audit-ready documentation.

Key responsibilities include three-way matching, vendor master maintenance, grant expense coding, and support for month-end close. On-site requirement with a 5-day work week in a nonprofit-friendly environment.

Formación

• Minimum 3 years of accounts payable experience.
• Exposure to non-profit environment preferred.
• Experience with reconciliations and month-end close is a plus.

Responsabilidades

• Process vendor invoices according to organizational policies and payment schedules.
• Perform three-way matching of purchase orders, invoices, and receiving documentation.
• Review invoices for completeness, approvals, and required supporting documentation.
• Monitor invoice aging and ensure timely payments to vendors.
• Prepare ACH, check, and electronic payment batches.
• Process employee reimbursements and verify policy compliance.
• Research and resolve invoice discrepancies and vendor inquiries.
• Establish and maintain accurate vendor master records.
• Collect and maintain W-9 forms and other vendor documentation.
• Monitor vendor records for completeness and accuracy.
• Respond to vendor questions regarding payment status.
• Code invoices and expenditures to general ledger accounts, departments, and projects.
• Verify expenditures are allowable, allocable, and properly documented.
• Assist with grant expense coding and funding compliance.
• Monitor corporate credit card activity and reconcile documentation.
• Support month-end and year-end close activities.
• Prepare AP schedules and supporting documentation.
• Assist with reconciliations of AP accounts and prepare financial reports.
• Maintain audit-ready accounting records and support annual audits.

Conocimientos

Accounts payable

Three-way matching

Vendor records

G/L coding

Audit support

Descripción del empleo

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

We are seeking an Accounts Payable Specialist to support accurate and well-documented processing of vendor payments, invoices, employee reimbursements, and other expenditures. This role is responsible for maintaining strong accounts payable controls, accurate financial coding, complete vendor records, and audit-ready documentation.

Key Responsibilities

Accounts Payable & Payment Processing

• Process vendor invoices according to organizational policies and established payment schedules.
• Perform three-way matching of purchase orders, invoices, and receiving documentation.
• Review invoices for completeness, appropriate approvals, and required supporting documentation.
• Monitor invoice aging and help ensure vendor obligations are paid on time.
• Prepare ACH, check, and electronic payment batches.
• Process employee reimbursements and verify compliance with applicable procurement and travel policies.
• Research and resolve invoice discrepancies, duplicate payments, and vendor inquiries.

Vendor Management

• Establish and maintain accurate vendor master records.
• Collect and maintain W-9 forms and other required vendor documentation.
• Monitor vendor records for completeness and accuracy.
• Respond to vendor questions regarding payment status and account matters.

Expense Management & Financial Coding

• Review and code invoices, credit card transactions, reimbursements, and other expenditures to the appropriate general ledger accounts, departments, classes, and grants.
• Verify that expenditures are allowable, allocable, reasonable, and appropriately documented.
• Assist with grant expense coding and funding compliance.
• Monitor corporate credit card activity and reconcile supporting documentation.

Financial Reporting, Close & Compliance

• Support month-end and year-end close activities.
• Prepare accounts payable schedules and supporting documentation.
• Assist with reconciliations of AP-related accounts.
• Prepare financial reports and analyses as requested.
• Maintain organized, audit-ready accounting records.
• Support annual financial audits and grant monitoring reviews.
• Assist with IRS Form 1099 reporting.

This is an on-site, temp to hire oportunity requiring a minimum of 3 years of experience and exposure to non-profit. A dedicated, eager entry-level candidate could also be considred. The ability to work in office 5 days per week from 7:30am - 4:30pm is required.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future