Accounts Payable Specialist - Hospitality & Benefits

Automatic Data Processing, Inc.; Warwick (RI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Vision insurance

Life insurance

Voluntary insurance

Team & travel discounts

Vacation & holiday pay

Wellness program

Job summary

Magna Hospitality Group in Warwick, RI, is seeking an Accounts Payable Specialist to manage high-volume invoice processing and vendor payments across multiple hotel properties. You will ensure invoices are reviewed, approved, and paid accurately and on time while coordinating with hotel teams and corporate leadership.

The role emphasizes strong communication, attention to detail, and teamwork within a supportive environment.

Qualifications

• 1+ year of accounts payable experience or basic bookkeeping preferred.
• Ability to proactively communicate with accounting team, vendors, and internal customers.
• Strong analytical skills and accurate numeric data processing.
• Multitask under pressure and meet deadlines.
• Strong Excel and accounting system skills (Sage/iBuyEfficient).

Responsibilities

• Respond to inquiries from hotel staff and Corporate Accounting Team in a timely manner.
• Review and validate AP batches for accuracy.
• Monitor and clear items in error stage weekly.
• Process franchise, fintech, vendor, payroll, and CapEx invoices.
• Ensure accuracy, coding, and approvals across invoices.
• Process in-house checks with supporting documentation and submit for processing.
• Distribute check run reports and provide payment details.
• Create and maintain vendor records.
• Reconcile AR aging statements and resolve discrepancies.

Skills

Accounts payable

Communication

Attention to detail

Analytical thinking

Tools

Sage

iBuyEfficient

Excel

Job description

Magna Hospitality Group in Warwick, RI, is seeking an Accounts Payable Specialist to manage high-volume invoice processing and vendor payments across multiple hotel properties. You will ensure invoices are reviewed, approved, and paid accurately and on time while coordinating with hotel teams and corporate leadership.

The role emphasizes strong communication, attention to detail, and teamwork within a supportive environment.