AP Manager

OakTree Staffing; Texas; On-site; USD 85,000 - 120,000; Full time

Job summary

OakTree Staffing in Houston, TX seeks an experienced AP Manager to oversee the accounts payable function, ensuring accuracy, timeliness, and compliance. The role focuses on end-to-end AP processes, vendor relationships, internal controls, and collaboration across Finance and Procurement.

Ideal candidates have 5+ years in AP management, Oil & Gas exposure, strong project accounting knowledge, and advanced Excel skills.

Qualifications

• Minimum 5 years of accounts payable management experience.
• Oil and gas industry experience is preferred.
• Strong understanding of project accounting and tax compliance.
• Advanced Microsoft Excel proficiency.

Responsibilities

• Manage end-to-end AP processes including invoice processing, payment runs, and expense report management.
• Ensure timely, accurate, and compliant payment processing.
• Develop, implement, and maintain AP policies and procedures.
• Build and maintain strong vendor and supplier relationships.
• Resolve escalated vendor issues, discrepancies, and disputes.
• Oversee maintenance of accurate vendor data, including banking and tax documentation.
• Implement and monitor internal controls to prevent fraud and safeguard company assets.
• Ensure compliance with tax regulations, including sales/use tax and 1099 reporting.
• Support internal and external audit requests, ensuring accuracy and adherence to standards.
• Identify and implement process automation and efficiency improvements, including optimal use of the AP team in India.
• Leverage AP automation tools and ERP systems to enhance accuracy and reduce manual work.
• Stay current on AP best practices and emerging technologies.
• Supervise, coach, and develop AP team members.
• Provide training on systems, policies, compliance, and best practices.
• Promote a culture of accountability, collaboration, and continuous improvement.
• Work closely with Procurement, Finance, and other departments to optimize workflows.

Skills

Accounts payable management

Vendor management

Internal controls

Audit support

Team leadership

Process improvement

AP automation

Education

Bachelor's degree

Tools

Open Invoice

Open Ticket

Quorum

Job description

Job Description

AP Manager
Location: Houston, TX

Description
The Accounts Payable Manager oversees the accurate and efficient processing of all accounts payable activities within the organization.

Day to day:

• Manage end-to-end AP processes including invoice processing, payment runs, and expense report management.
• Ensure timely, accurate, and compliant payment processing.
• Develop, implement, and maintain AP policies and procedures.
• Build and maintain strong vendor and supplier relationships.
• Resolve escalated vendor issues, discrepancies, and disputes.
• Oversee maintenance of accurate vendor data, including banking and tax documentation.
• Implement and monitor internal controls to prevent fraud and safeguard company assets.
• Ensure compliance with tax regulations, including sales/use tax and 1099 reporting.
• Support internal and external audit requests, ensuring accuracy and adherence to standards.
• Identify and implement process automation and efficiency improvements, including optimal use of the AP team in India.
• Leverage AP automation tools and ERP systems to enhance accuracy and reduce manual work.
• Stay current on AP best practices and emerging technologies.
• Supervise, coach, and develop AP team members.
• Provide training on systems, policies, compliance, and best practices.
• Promote a culture of accountability, collaboration, and continuous improvement.
• Work closely with Procurement, Finance, and other departments to optimize workflows.

Requirements:

• Bachelor’s degree in Accounting, Finance, or related field preferred but not required.
• Oil and gas industry experience.
• Strong understanding of project accounting and tax compliance.
• Experience with Open Invoice, Open Ticket, and Quorum preferred.
• Advanced Microsoft Excel proficiency.
• Minimum 5 years of accounts payable management experience.
• Prior managerial or supervisory experience required.