AP Manager

Veritas Search Group; Manhattan Beach (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Veritas Search Group is seeking an AP Manager to lead day-to-day accounts payable operations in a high-volume environment. You will manage a small AP team while remaining actively involved in invoice processing, payments, reconciliations, and month-end close.

This onsite role near Manhattan Beach, CA requires strong Excel skills, experience with ACH, checks, wires, ERP and AP automation, and a proven ability to improve controls and cash forecasting and to partner with Purchasing and Operations.

Qualifications

• 7+ years of progressive Accounts Payable experience in a high-volume environment.
• 5+ years of AP supervisory or management experience.
• Experience leading a team while remaining hands-on with AP processing.
• Strong knowledge of accruals, reconciliations, cash forecasting, and month-end close.

Responsibilities

• Lead daily Accounts Payable operations, including invoice processing, coding, approvals, three-way matching, and posting.
• Manage and develop AP staff while remaining hands-on with invoice processing and daily workflow.
• Manage ACH, check, and wire payment cycles and related banking activities.
• Maintain vendor master data, supplier onboarding, approval controls, and fraud-prevention procedures.
• Prepare AP cash forecasts and support payment timing and cash management decisions.
• Reconcile AP subledger balances to the general ledger and resolve vendor and payment discrepancies.
• Prepare accruals, prepaid expense entries, reconciliations, and AP-related journal entries for month-end close.
• Manage annual 1099 reporting and support financial audits and compliance activities.
• Partner with Purchasing, Receiving, Operations, Supply Chain, and Accounting to resolve invoice and receiving issues.
• Lead AP automation, workflow improvements, and internal-control initiatives.
• Monitor invoice aging, payment activity, processing volume, and other AP performance metrics.
• Serve as the escalation point for complex vendor and payment issues.

Skills

Leadership

Communication

Analytical

Problem-solving

Education

Bachelor’s degree in Accounting/Finance or related field

Tools

ERP systems

AP automation platforms

Advanced Excel

Job description

This role requires candidates who are currently authorized to work in the U.S. without sponsorship, and C2C arrangements are not accepted. This role is onsite near ManhattanBeach, CA.

Job Summary

The AP Manager is a hands-on leadership role responsible for overseeing day-to-day AP operations in a high-volume environment. This position manages a small AP team while remaining actively involved in invoice processing, payment execution, reconciliations, cash forecasting, month-end close, vendor controls, and process improvement.

Key Responsibilities

• Lead daily Accounts Payable operations, including invoice processing, coding, approvals, three-way matching, and posting.
• Manage and develop AP staff while remaining hands-on with invoice processing and daily workflow.
• Manage ACH, check, and wire payment cycles and related banking activities.
• Maintain vendor master data, supplier onboarding, approval controls, and fraud-prevention procedures.
• Prepare AP cash forecasts and support payment timing and cash management decisions.
• Reconcile AP subledger balances to the general ledger and resolve vendor and payment discrepancies.
• Prepare accruals, prepaid expense entries, reconciliations, and AP-related journal entries for month-end close.
• Manage annual 1099 reporting and support financial audits and compliance activities.
• Partner with Purchasing, Receiving, Operations, Supply Chain, and Accounting to resolve invoice and receiving issues.
• Lead AP automation, workflow improvements, and internal-control initiatives.
• Monitor invoice aging, payment activity, processing volume, and other AP performance metrics.
• Serve as the escalation point for complex vendor and payment issues.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience may be considered.
• 7+ years of progressive Accounts Payable experience, preferably in a high-volume environment.
• 5+ years of AP supervisory or management experience.
• Experience leading a team while remaining actively involved in AP processing.
• Strong knowledge of accruals, prepaids, reconciliations, cash forecasting, and month-end close.
• Experience with ACH, wire and check payments, vendor controls, online banking, and 1099 reporting.
• Experience with ERP and AP automation/payment platforms.
• Advanced Excel skills, including pivot tables and lookup functions.
• Strong leadership, communication, analytical, and problem-solving skills.