Accounts Payable Manager

JF White; Framingham (MA); On-site; USD 90,000 - 115,000; Full time

Job summary

JF White is seeking an Accounts Payable Supervisor to lead the AP team, coordinating with the Accounting Department on daily projects, reports, and activities. This role will hire, supervise and train staff, ensure processes and controls, and support month-end closing with detailed analyses.

The candidate should have 5+ years in AP management, ERP experience, and strong analytical, organizational, and communication skills to drive accuracy and efficiency across the function.

Qualifications

• Bachelor's degree in Accounting or equivalent.
• 5+ years of experience in AP management with leadership.
• ERP experience and strong analytical abilities.
• Detail-oriented with strong organizational skills.
• Excellent communication and multitasking capability.

Responsibilities

• Assist with hiring, supervising and training Accounts Payable staff.
• Oversee payable accounting, internal controls and auditing processes.
• Process approval invoices, vouchers and check requests.
• Reconcile POs, stock receipts and vendor invoices with purchasing.
• Reconcile vendor statements and maintain vendor records.
• Prepare 1099 forms and assist with month-end activities.
• Prepare journal entries and provide reports and analyses.

Skills

Multi-tasking

Analytical skills

Communication

Organizational skills

Problem-solving

Detail-oriented

Prioritization

Education

Bachelor's degree in Accounting

Tools

ERP

MS Office

Job description

Summary

The Accounts Payable Supervisor works closely with the Accounting Department on various day-to-day projects, reports and activities within the function.

Primary Responsibilities

• Assist with hiring, supervising and training Accounts Payable staff, manages through coaching, mentorship, performance meetings and on-going feedback.
• Responsible for the payable accounting function and the oversight of A/P team, ensuring all A/P processes, systems and policies, internal controls, and auditing processes are followed.
• Processing of approval invoices, payment vouchers, capital expenditure request and check request
• Reconciling of purchase orders and stock receipts to vendor invoices and responsibility of working with the purchasing and receiving departments to rectify any discrepancies.
• Reconciliation of vendor statements to open A/P
• Maintaining up to date and accurate Vendor Records including contracts and W-9 forms
• Preparation of 1099 forms at year end
• Provide training of systems and procedures; check for correct allocation of account coding and expense type, taxable vs. nontaxable, and use tax appropriateness
• Assist the Controller and Assistant Controller in month-end activities and financial analysis.
• Prepare monthly journal entries as requested by the Finance team
• Review of purchase journal, identify and correct errors, take appropriate corrective action
• Compares and analyzes results and variances; identifies trends; recommends actions and assists in implementation
• Reconcile General ledger accounts and transactions by comparing and correcting data.
• Provides information to management by assembling and summarizing data, preparing reports or analysis and recommendations if needed.
• Prepares various daily and monthly routine reports to management and outside agencies
• Assists office staff as needed and developing procedures to improve the processes and flow within the accounting office.
• Updates job knowledge base within the office - documenting procedures, training employees
• Maintain highest standards of quality control in processing and reporting financial information given time and resources. Quality control will be defined by degree of accuracy, completeness, thoroughness and timeliness.
• Foster a creative and productive work environment.
• Miscellaneous duties as assigned.

Requirements

• Bachelor's degree in Accounting
• Construction Industry experience a plus.
• 5+ Years of experience in AP Management with a proven track record of leading high-performing teams
• ERP experience
• Strong computer skills: Word, Excel, PowerPoint, Outlook
• Ability to multi-task and work in high pressure environment
• Strong analytical and problem-solving skills
• Ability to follow through on commitments and projects
• Strong planning, organizational, and administrative skills
• Strong communication skills and ability to negotiate
• Detail oriented.
• Strong judgment in interpreting situations and prioritization

Compensation

$90,000- $115,000

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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