AP Manager

Vaco by Highspring; Dallas (TX); On-site; USD 90,000 - 115,000; Full time

Job summary

Vaco by Highspring seeks an experienced Accounts Payable Manager to lead the AP function for a multi-location organization in Dallas, TX. This hands-on role oversees invoice processing, payments, accruals, month-end close, and vendor relations, while driving automation and internal controls.

The ideal candidate has 5–8+ years in AP with at least 2 years in a supervisory capacity, and strong Excel/ERP proficiency to manage high-volume workflows and scalable processes.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5-8+ years of progressive accounts payable experience.
• Minimum of 2 years of leadership or supervisory experience.
• Strong understanding of accounts payable processes, controls, and subledger accounting within an ERP environment.
• Experience managing both internal team members and outsourced resources is preferred.
• Advanced proficiency with Microsoft Excel and financial systems.
• Experience working in high-volume, deadline-driven environments.

Responsibilities

• Lead all aspects of the accounts payable function, including invoice processing, payment execution, and month-end accrual support.
• Monitor accounts payable aging and proactively resolve aging items and outstanding issues.
• Manage invoice workflow systems to ensure timely approval, processing, and posting of transactions within the ERP system.
• Ensure accurate and timely vendor payments through electronic payment methods and other approved payment channels.
• Supervise, mentor, and develop accounts payable team members while maintaining high service levels for vendors and internal stakeholders.
• Oversee vendor onboarding, documentation, setup, and ongoing relationship management.
• Serve as a key resource for ERP and accounts payable systems, partnering with cross-functional teams and third-party providers to troubleshoot issues and improve system functionality.
• Support month-end close activities, including accruals, account reconciliations, subledger balancing, and expense review.
• Identify and implement process improvements, automation initiatives, and workflow enhancements to increase efficiency and scalability.
• Review open purchase orders and collaborate with business partners to ensure timely receipt confirmation and accurate system updates.
• Review accounts payable transactions to ensure completeness, accuracy, and compliance with company policies.
• Monitor outstanding checks and coordinate follow-up activities as needed.
• Manage the annual 1099 reporting and filing process.
• Assist with special projects and other accounting-related responsibilities as assigned.

Skills

Leadership

Analytical thinking

Communication

Time management

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

ERP systems

Job description

Accounts Payable Manager

Dallas, TX - 4 days in office. $90-115k + disc bonus.

We are seeking an experienced Accounts Payable Manager to lead and optimize the accounts payable function for a growing, multi‑location organization. This individual will be responsible for overseeing the full‑cycle accounts payable process, managing vendor relationships, supporting month‑end close activities, and driving process improvements through automation and operational efficiencies.

This role is ideal for a hands‑on leader who thrives in a fast‑paced environment, enjoys developing teams, and is passionate about building scalable processes and strong internal controls.

Key Responsibilities

• Lead all aspects of the accounts payable function, including invoice processing, payment execution, and month‑end accrual support.
• Monitor accounts payable aging and proactively resolve aging items and outstanding issues.
• Manage invoice workflow systems to ensure timely approval, processing, and posting of transactions within the ERP system.
• Ensure accurate and timely vendor payments through electronic payment methods and other approved payment channels.
• Supervise, mentor, and develop accounts payable team members while maintaining high service levels for vendors and internal stakeholders.
• Oversee vendor onboarding, documentation, setup, and ongoing relationship management.
• Serve as a key resource for ERP and accounts payable systems, partnering with cross‑functional teams and third‑party providers to troubleshoot issues and improve system functionality.
• Support month‑end close activities, including accruals, account reconciliations, subledger balancing, and expense review.
• Identify and implement process improvements, automation initiatives, and workflow enhancements to increase efficiency and scalability.
• Review open purchase orders and collaborate with business partners to ensure timely receipt confirmation and accurate system updates.
• Review accounts payable transactions to ensure completeness, accuracy, and compliance with company policies.
• Monitor outstanding checks and coordinate follow‑up activities as needed.
• Manage the annual 1099 reporting and filing process.
• Assist with special projects and other accounting‑related responsibilities as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field required.
• 5-8+ years of progressive accounts payable experience.
• Minimum of 2 years of leadership or supervisory experience.
• Strong understanding of accounts payable processes, controls, and subledger accounting within an ERP environment.
• Experience managing both internal team members and outsourced resources is preferred.
• Advanced proficiency with Microsoft Excel and financial systems.
• Experience working in high‑volume, deadline‑driven environments.

Desired Skills

• Strong analytical and problem‑solving abilities.
• Excellent written and verbal communication skills.
• Proven ability to prioritize multiple tasks and meet deadlines.
• Strong organizational and time management skills.
• Collaborative team player with a customer‑service mindset.
• Experience identifying and implementing process improvements and automation solutions.
• Detail‑oriented with a commitment to accuracy and operational excellence.

What You'll Bring

• A continuous improvement mindset with a passion for streamlining processes.
• Strong leadership skills with the ability to coach, mentor, and develop team members.
• The ability to build effective relationships across departments and with external partners.
• A proactive, solutions‑oriented approach to resolving issues and driving results.

This is an excellent opportunity to join a growing organization where you can make a meaningful impact by improving processes, enhancing controls, and helping scale the accounts payable function.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).