AP Manager

Vaco by Highspring; Atlanta (GA); On-site; USD 95,000 - 105,000; Full time

Job summary

Vaco by Highspring is hiring an Accounts Payable Manager in Atlanta with on-site work four days a week and a Friday work-from-home arrangement. The role requires NetSuite mastery, leadership of 4–10 staff, and deep AP expertise for high-volume, project-based operations.

Responsibilities include full-cycle AP, month-end close support, and accurate cost allocations to facilities and contracts. A Bachelor’s in accounting/finance and 8–10+ years of AP experience are essential.

Qualifications

• Bachelor's degree in Accounting/Finance is required.
• 8–10+ years of progressive Accounts Payable experience.
• 2–5+ years of supervisory/management experience.
• Expertise with NetSuite is required.

Responsibilities

• Lead, train, and supervise AP staff to ensure accuracy.
• Oversee full-cycle AP: invoices, coding, approvals, three-way match.
• Manage payments runs and vendor communications.
• Allocate costs to facilities, clients, and projects.
• Reconcile AP sub-ledger and vendor statements.
• Support month-end close, accruals, and reporting.
• Drive process improvements and AP automation initiatives.
• Serve as primary vendor contact and resolve disputes.

Skills

NetSuite

Advanced Excel

AP Leadership

Vendor Management

Month-end Close

Data Analysis

Education

Bachelor's degree in Accounting/Finance

Job description

Role: Accounts Payable Manager
On-Site: 4x a week (Mon-Thurs): WFH Fridays
Location: Atlanta - Midtown
Salary Range: $95,000-105,000/year + Bonus

Vaco is currently partnering with a growing client in the construction industry seeking an AP Manager. The Accounts Payable Manager oversees all daily AP operations, ensuring accurate invoice processing, vendor management, reconciliations, and reporting. This role requires strong leadership capabilities, deep AP expertise, and advanced NetSuite proficiency to support high‑volume facility and project‑based operations.

Key Responsibilities

• Lead, train, and supervise AP staff; manage daily workflow, accuracy, and compliance
• Oversee full‑cycle AP: invoice review, coding, approvals, three‑way match, payment runs, and documentation
• Ensure correct allocation of costs to facilities, clients, departments, projects, contracts, and GL accounts
• Process high‑volume operational invoices (maintenance, utilities, subcontractors, materials, services)
• Manage recurring invoices, POs, service agreements, and contract‑based billing
• Reconcile vendor statements, AP subledger, credit card accounts, and selected GL accounts
• Support month‑end close, accruals, AP aging, and reporting
• Serve as primary vendor contact; resolve discrepancies, disputes, and payment issues
• Provide AP data for facility reporting, project cost tracking, and management reviews
• Implement process improvements, strengthen internal controls, and support AP automation initiatives

Required Qualifications

• Bachelor's degree in Accounting, Finance, or related field (REQUIRED)
• 8-10+ years progressive Accounts Payable experience (REQUIRED)
• 2-5+ years supervisory/management experience of 4-10 employees (REQUIRED)
• NetSuite experience (REQUIRED)
• Advanced Excel proficiency (Pivot Tables, Lookups, formulas, etc.)
• Strong knowledge of AP aging, reconciliations, month‑end close, and AP controls
• Experience with construction or subcontractor invoices/pay applications
• Ability to analyze large transaction volumes, resolve issues independently, and manage strict deadlines
• Strong communication skills and ability to work cross‑functionally
• High attention to detail, organization, and problem‑solving
• Good job stability & progressive work experience is highly preferred.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).