Senior AP Manager

Vaco; Los Angeles (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

Vaco by Highspring is seeking an Interim Senior Manager, Accounts Payable to lead and support a high-volume AP function during a transitional period. The role requires hands-on leadership, ensuring timely invoice processing, and guiding the AP team through peak workloads.

The ideal candidate will have 10+ years in AP or Finance Ops, strong vendor management, and experience with Coupa and NetSuite within a fast-paced environment.

Qualifications

• 10+ years in Accounts Payable or Finance Operations.
• Experience managing and developing AP staff.
• Experience overseeing high-volume AP operations.
• Experience supporting cross-functional stakeholders and vendor relationships.

Responsibilities

• Oversee full accounts payable cycle including onboarding, coding, approvals, and payments.
• Ensure timely and accurate invoice processing and payments.
• Monitor workflows and escalate bottlenecks; support month-end close.
• Manage corporate card program administration and compliance.
• Provide hands-on leadership to AP team and remove obstacles.

Skills

Accounts Payable leadership

Cross-functional collaboration

Team coaching

Process improvement

Tools

Coupa

NetSuite

AP automation

Job description

Position Overview

Our client is seeking an experienced Interim Senior Manager, Accounts Payable to provide hands-on leadership and operational support for a high-volume AP function. This individual will oversee day-to-day accounts payable operations, support an established team, and ensure processes continue to run smoothly during a transitional period.

This role is ideal for a seasoned AP leader who excels in execution, team support, and operational oversight. The successful candidate will be comfortable stepping into an existing environment, working within established processes and systems, and providing guidance to the team without driving large-scale organizational or process changes.

Key Responsibilities

Accounts Payable Operations

• Oversee the full accounts payable cycle, including vendor onboarding, invoice coding, approval routing, and payment processing.
• Ensure timely and accurate processing of invoices and payments.
• Monitor AP workflows and elevate issues or bottlenecks as needed.
• Support month-end close activities related to accounts payable.
• Assist with exception handling and complex AP transactions.

Corporate Card Program Administration

• Manage day-to-day administration of the corporate card program.
• Support card issuance, limit management, user maintenance, and employee offboarding.
• Monitor compliance with company policies and spending controls.
• Address cardholder inquiries and resolve issues in a timely manner.

Team Leadership & Support

• Provide daily direction and support to the AP team.
• Serve as a hands-on resource during periods of high volume, complexity, or staffing challenges.
• Help remove obstacles and ensure workflows continue to move efficiently.
• Partner with team members to maintain service levels and operational consistency.
• Coach and support employees while working within existing priorities and policies.

Risk Management & Controls

• Maintain adherence to established AP controls and approval procedures.
• Ensure proper segregation of duties and compliance with internal policies.
• Identify and elevate payment risks, fraud indicators, or control concerns.
• Support audit requests and documentation needs as required.

Qualifications

Required Experience

• 10+ years of experience in Accounts Payable, Payment Operations, or Finance Operations.
• Previous experience managing and developing AP staff.
• Strong background overseeing high-volume AP operations.
• Experience supporting cross-functional stakeholders and vendor relationships.

Preferred Experience

• Multi-entity accounts payable experience.
• Experience in fast-paced, growth-oriented environments.

Systems & Technical Skills

• Experience with Coupa is required.
• Experience with NetSuite strongly preferred.
• Strong understanding of AP automation workflows and transaction processing.
• Comfortable operating within existing systems, controls, and established processes.
• Ability to identify operational issues and elevate concerns without redesigning workflows or implementing new systems.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.