Accounts Payable Specialist

Vaco by Highspring; California (MO); On-site; USD 52,000 - 78,000; Full time

Job summary

Vaco by Highspring seeks an experienced Accounts Payable Specialist to join a collaborative accounting team, ensuring accurate and timely vendor payments.

Responsibilities include processing AP transactions, resolving discrepancies, and generating AP reports while coordinating with Purchasing and internal departments in a fast-paced environment.

Qualifications

• 5+ years of accounting experience, including AP responsibilities.
• 2+ years of recent accounts payable experience.
• Experience with Sage 100 or NetSuite is strongly preferred.
• Proficient Excel skills and ability to communicate professionally with vendors.

Responsibilities

• Process, review, and post accounts payable transactions, matching invoices to POs.
• Ensure timely and accurate payments to vendors.
• Research and resolve invoice discrepancies with vendors and internal teams.
• Prepare weekly and monthly AP reports.
• Monitor invoice submissions and follow up with vendors as needed.
• Maintain communication with Purchasing, Accounting, and other teams.

Skills

Accounts payable

Excel

5+ years accounting experience

2+ years AP experience

Tools

Sage 100

NetSuite

Job description

Are you an experienced Accounts Payable professional looking for a stable opportunity with a growing organization? We are seeking a detail-oriented Accounts Payable Specialist to join a collaborative accounting team and play a key role in ensuring accurate and timely processing of vendor payments.

Responsibilities

• Process, review, and post accounts payable transactions, including matching invoices to purchase orders.
• Ensure timely and accurate payments to vendors and service providers.
• Research and resolve invoice discrepancies by working with vendors and internal departments.
• Prepare weekly and monthly accounts payable reports.
• Monitor invoice submissions and follow up with vendors as needed.
• Maintain strong communication with Purchasing, Accounting, and other internal teams.
• Support daily accounts payable operations while ensuring accuracy and compliance with company procedures.

Qualifications

• 5+ years of accounting experience.
• 2+ years of recent accounts payable experience.
• Experience with Sage 100 or NetSuite strongly preferred.
• Strong Excel skills.
• Ability to communicate professionally and effectively with vendors and internal stakeholders.
• Proven ability to manage multiple priorities, meet deadlines, and maintain attention to detail.

What We're Looking For

• Self-starter who learns quickly and takes initiative.
• Organized, dependable, and highly accountable.
• Positive team player with a strong work ethic.
• Comfortable working in a fast-paced environment.
• Strong problem-solving and follow-through skills.
• Professional demeanor with the ability to remain composed under pressure.
• Motivated to grow and advance within an accounting career path.

If you're a dedicated AP professional looking for an opportunity to contribute to a supportive team while expanding your accounting experience, we'd love to hear from you!

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we","our","or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).