Senior AP Specialist

Vaco by Highspring; Homewood (AL); On-site; USD 60,000 - 70,000; Full time

Job summary

Vaco by Highspring is seeking a Senior Accounts Payable Specialist to own full-cycle AP processes and mentor junior team members. The role emphasizes timely payments via ACH, wires, and checks, plus ongoing process improvements across Procurement, Finance, and Operations.

The ideal candidate has 5+ years in AP, strong GAAP knowledge, and proficiency with SAP, Oracle, NetSuite, and Excel. This onsite position offers a competitive salary and benefits.

Qualifications

• 5+ years of progressive accounts payable experience.
• Bachelor's degree in Accounting, Finance, or related field preferred.
• Strong knowledge of GAAP and AP processes.
• Proficiency with SAP, Oracle, or NetSuite and Excel.
• Excellent attention to detail and accuracy.

Responsibilities

• Oversee full-cycle accounts payable processing.
• Ensure timely weekly/biweekly payment runs via ACH, wire, checks.
• Reconcile AP subledger to general ledger and assist close.
• Research and resolve complex vendor issues with professionalism.
• Review and improve AP policies and internal controls.
• Mentor junior AP team members.
• Collaborate with Procurement, Finance, and Operations.
• Identify opportunities for process automation and efficiency.

Skills

Attention to detail

Time management

Cross-functional collaboration

Communication skills

Mentoring junior staff

Education

Bachelor's degree in Accounting/Finance or related field

Tools

SAP

Oracle

NetSuite

Excel

Job description

Senior Accounts Payable Specialist

We are seeking a detail-oriented and experienced Senior Accounts Payable Specialist. This role will take ownership of complex, full-cycle accounts payable functions while ensuring accurate and timely payment processing. The Senior AP Specialist will also serve as a key resource for junior AP team members, partner closely with internal stakeholders, and identify opportunities to improve processes and efficiency.

Location: Onsite

Salary: $60,000-$70,000 per year

Key Responsibilities

• Oversee full-cycle accounts payable processing, including invoice review, coding, and approvals
• Ensure timely and accurate processing of weekly/biweekly payment runs, including ACH, wire transfers, and checks
• Reconcile the AP subledger to the general ledger and assist with month-end and year-end close activities
• Research and resolve complex vendor issues, discrepancies, and payment inquiries with professionalism and urgency
• Review, maintain, and improve AP policies, procedures, and internal controls
• Support internal and external audits by preparing documentation and responding to auditor inquiries
• Mentor and provide guidance to junior AP team members
• Collaborate cross-functionally with Procurement, Finance, and Operations teams
• Identify opportunities for process automation, improved controls, and greater efficiency
• Maintain strong, professional relationships with vendors and internal stakeholders

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent experience will be considered
• 5+ years of progressive accounts payable experience, preferably in a complex or high-volume environment
• Strong understanding of GAAP and accounts payable best practices
• Proficiency with ERP systems such as SAP, Oracle, or NetSuite as well as Excel
• Exceptional attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to handle confidential and sensitive information with discretion
• Strong written and verbal communication skills
• Collaborative mindset with the ability to work effectively across departments
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

Pay Transparency Additional Notes

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.