AP Specialist

Vaco; Wilmington (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

Vaco by Highspring in Wilmington, NC is seeking an Accounts Payable Specialist to support day-to-day accounting operations with a focus on accounts payable processing and vendor management. You will assist with month-end close and maintenance of supporting schedules.

Responsibilities include processing invoices, verifying coding and approvals, maintaining vendor records, and assisting with reconciliations and audits. Strong attention to detail and proficiency in Excel are essential.

Qualifications

• Working knowledge of accounts payable and general accounting principles.
• Strong attention to detail and commitment to accuracy.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.

Responsibilities

• Process invoices, expense reports, and payment requests in a timely and accurate manner.
• Review transactions for appropriate coding, approvals, and supporting documentation.
• Maintain vendor records and respond to vendor and internal inquiries regarding payments and account activity.
• Assist with account reconciliations and research discrepancies as needed.
• Support monthly and year-end accounting processes, including preparation of supporting schedules and documentation.
• Enter and maintain accounting data within the ERP/accounting system.
• Assist with payment processing, including electronic payments, ACH transactions, and check runs.
• Support internal and external audit requests by providing required documentation and information.

Skills

Accounts payable

Attention to detail

Task prioritization

Written and verbal communication

Excel proficiency

Team collaboration

Independent worker

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

ERP systems

Job description

Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for supporting day-to-day accounting operations with a primary focus on accounts payable processing, vendor management, account reconciliations, and general accounting support. This position works closely with internal departments and external vendors to ensure transactions are processed accurately and timely while assisting with month-end close and other accounting activities.

Essential Duties & Responsibilities

• Process invoices, expense reports, and payment requests in a timely and accurate manner.
• Review transactions for appropriate coding, approvals, and supporting documentation.
• Maintain vendor records and respond to vendor and internal inquiries regarding payments and account activity.
• Assist with account reconciliations and research discrepancies as needed.
• Support monthly and year-end accounting processes, including preparation of supporting schedules and documentation.
• Enter and maintain accounting data within the ERP/accounting system.
• Assist with payment processing, including electronic payments, ACH transactions, and check runs.
• Support internal and external audit requests by providing required documentation and information.
• Maintain organized accounting records and files in accordance with company policies.
• Partner with team members across the organization to ensure accurate and efficient transaction processing.
• Assist with process improvement initiatives and other special projects as assigned.
• Perform additional accounting and administrative duties as needed.

Desired Skills

• Working knowledge of accounts payable and general accounting principles.
• Strong attention to detail and commitment to accuracy.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Effective written and verbal communication skills.
• Strong organizational and problem-solving abilities.
• Proficiency with Microsoft Excel and accounting software.
• Ability to work both independently and collaboratively within a team environment.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1-3 years of accounts payable, accounting, or related finance experience.
• Experience working with accounting systems or ERP platforms preferred.
• Basic understanding of reconciliations, financial transactions, and accounting processes.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.