Accounts Payable Specialist

Vaco by Highspring; Irvine (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Vaco by Highspring seeks a detail-oriented Accounts Payable Specialist to join the Irvine, CA accounting team. You will process invoices, perform 3-way matching, and manage vendor relationships while supporting month-end close and year-end reporting.

The role requires strong accuracy, organization, and ability to work in a fast-paced environment. You will review invoicing for proper coding, prepare payments, and respond to vendor inquiries.

Qualifications

• 2+ years of Accounts Payable experience.
• Experience with high-volume invoice processing.
• Strong understanding of AP processes and accounting principles.
• Knowledge of 3-way matching and vendor reconciliation.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with ERP or accounting systems preferred.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process high-volume accounts payable invoices accurately and timely.
• Perform 3-way matching of purchase orders, invoices, and receiving documentation.
• Review invoices for proper coding and approvals.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries regarding payment status.
• Maintain vendor records, including W-9s and account setup information.
• Assist with month-end closing activities and AP reconciliations.
• Support 1099 preparation and year-end reporting.
• Maintain organized electronic and physical filing systems.
• Collaborate with internal departments to resolve invoice and payment issues.
• Assist with special projects and process improvements as needed.

Skills

Accounts Payable

High-volume invoicing

Multi-tasking

Vendor communication

Tools

Excel

ERP/accounting systems

Job description

Our client is seeking a detail-oriented and organized Accounts Payable Specialist to join their growing accounting team. This individual will be responsible for processing high-volume invoices, managing vendor relationships, ensuring timely payments, and supporting month-end close activities. The ideal candidate has strong attention to detail, excellent organizational skills, and experience working in a fast-paced environment.

Key Responsibilities

• Process high-volume accounts payable invoices accurately and timely
• Perform 3-way matching of purchase orders, invoices, and receiving documentation
• Review invoices for proper coding and approvals
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Reconcile vendor statements and resolve discrepancies
• Respond to vendor inquiries regarding payment status
• Maintain vendor records, including W-9s and account setup information
• Assist with month-end closing activities and AP reconciliations
• Support 1099 preparation and year-end reporting
• Maintain organized electronic and physical filing systems
• Collaborate with internal departments to resolve invoice and payment issues
• Assist with special projects and process improvements as needed

Qualifications

• 2+ years of Accounts Payable experience
• Experience working with high-volume invoice processing
• Strong understanding of AP processes and accounting principles
• Knowledge of 3-way matching and vendor reconciliation
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Experience with ERP or accounting systems preferred
• Excellent organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and meet deadlines

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).