Accounts Payable Specialist

Vaco; California (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Vaco seeks an experienced Accounts Payable Specialist to join a collaborative accounting team and ensure accurate, timely processing of vendor payments.

Responsibilities include matching invoices to POs, resolving discrepancies, generating AP reports, and maintaining cross-team communications with Purchasing and Accounting. Strong Excel, Sage 100, and NetSuite experience are preferred.

Qualifications

• 5+ years of accounting experience.
• 2+ years of accounts payable experience.
• Experience with Sage 100 or NetSuite strongly preferred.
• Strong Excel skills.
• Ability to communicate professionally with vendors and internal teams.

Responsibilities

• Process, review, and post accounts payable transactions, including matching invoices to purchase orders.
• Ensure timely and accurate payments to vendors and service providers.
• Research and resolve invoice discrepancies by working with vendors and internal departments.
• Prepare weekly and monthly accounts payable reports.
• Monitor invoice submissions and follow up with vendors as needed.
• Maintain strong communication with Purchasing, Accounting, and other internal teams.
• Support daily accounts payable operations while ensuring accuracy and compliance with company procedures.

Skills

Accounts Payable

Vendor communications

Time management

Attention to detail

Sage 100

NetSuite

Excel

Tools

Sage 100

NetSuite

Excel

Job description

Accounts Payable Specialist

Are you an experienced Accounts Payable professional looking for a stable opportunity with a growing organization? We are seeking a detail-oriented Accounts Payable Specialist to join a collaborative accounting team and play a key role in ensuring accurate and timely processing of vendor payments.

Responsibilities

• Process, review, and post accounts payable transactions, including matching invoices to purchase orders.
• Ensure timely and accurate payments to vendors and service providers.
• Research and resolve invoice discrepancies by working with vendors and internal departments.
• Prepare weekly and monthly accounts payable reports.
• Monitor invoice submissions and follow up with vendors as needed.
• Maintain strong communication with Purchasing, Accounting, and other internal teams.
• Support daily accounts payable operations while ensuring accuracy and compliance with company procedures.

Qualifications

• 5+ years of accounting experience.
• 2+ years of recent accounts payable experience.
• Experience with Sage 100 or NetSuite strongly preferred.
• Strong Excel skills.
• Ability to communicate professionally and effectively with vendors and internal stakeholders.
• Proven ability to manage multiple priorities, meet deadlines, and maintain attention to detail.

What We're Looking For

• Self-starter who learns quickly and takes initiative.
• Organized, dependable, and highly accountable.
• Positive team player with a strong work ethic.
• Comfortable working in a fast-paced environment.
• Strong problem-solving and follow-through skills.
• Professional demeanor with the ability to remain composed under pressure.
• Motivated to grow and advance within an accounting career path.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (\"we,\" \"our,\" or \"Vaco by Highspring\") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.