AP Disbursements Specialist

Alinabal, LLC; Milford (CT); On-site; USD 52,000 - 70,000; Full time

Job summary

Alinabal, LLC is hiring an AP Disbursements Specialist to manage supplier invoices, approvals, and payments. You will coordinate with production, warehouse, and finance to ensure accurate coding and timely disbursements.

This role emphasizes strong Excel usage, ERP familiarity, and detailed record-keeping. The position is office-based with standard hours and occasional extended hours for close or audits.

Qualifications

• Experience handling AP from invoice to payment and approvals.
• Strong Excel skills and ability to maintain accurate records.
• ERP experience and general accounting knowledge required.
• Ability to prioritize tasks and meet deadlines in a fast-paced setting.

Responsibilities

• Process supplier invoices with accuracy and proper coding.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and execute disbursements (checks, ACH, wires).
• Maintain organized AP records and payment histories.
• Coordinate with production, warehouse, and finance to resolve issues.
• Support month-end close by reconciling AP and aging reports.
• Create AP reports including vendor aging and cash requirements.
• Uphold policies and compliance in AP activities.
• Assist auditors with documentation during reviews.
• Contribute to broader accounting duties as needed.

Skills

Accounts Payable

Excel

ERP systems

Attention to detail

Communication

Education

Associate’s degree in accounting or finance

Tools

ERP software

Job description

Join Us as an AP Disbursements Specialist

Department: Accounting | Type: Temp-to-Perm

A day in this role

You’ll be the go-to teammate who keeps supplier payments accurate, timely, and well-documented. From reviewing invoices to preparing ACH, wire, and check runs, you’ll partner closely with colleagues across production, warehouse, and finance to resolve issues fast and keep operations humming.

What you’ll handle

• Process supplier invoices with precision, confirming approvals and coding prior to payment.
• Reconcile vendor statements and research discrepancies to maintain strong supplier relationships.
• Prepare and execute disbursements (checks, ACH, wires) and maintain payment schedules.
• Keep well-organized AP records, including invoice files and payment histories.
• Collaborate with internal teams to track down missing documentation and resolve billing issues.
• Support month-end close by reconciling AP transactions and preparing aging reports.
• Create and distribute AP reports, including vendor aging and cash requirements.
• Uphold company policies and relevant regulations in all AP activities.
• Assist auditors during annual reviews with accurate documentation.
• Pitch in with broader accounting duties as needed.

What you’ll bring

• Exceptional attention to detail, organization, and follow-through.
• Clear written and verbal communication.
• Ability to juggle priorities and meet deadlines in a fast-paced setting.
• Strong Excel skills and proficiency with Microsoft Office.
• Experience with accounting systems (ERP experience preferred).
• Solid grasp of AP workflows and general accounting concepts.
• Associate’s degree in accounting/finance or related field preferred.
• 1–3 years in accounts payable or a similar accounting role.

Where and how we work

• Work Environment: Office-based with regular coordination with production and warehouse teams.
• Physical Demands: Occasional walking, standing, and warehouse site visits.
• Schedule: Full-time, Monday–Friday, with flexibility for extended hours when needed.
• Travel: Occasional supplier visits, conferences, and inter-facility meetings.

Tools and proficiencies

You Should Be Proficient In

• Accounts Payable (AP)

Machines & Technologies You'll Use

• ERP Software

Notes about this description

*The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. *

Compliance and equal opportunity

ADA Compliance: Alinabal is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA). Employees who require accommodations or have work restrictions will be supported through an interactive process to ensure safe and effective performance of essential job functions.

• Alinabal is an Equal Opportunity Employer.
• We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.