AP Analyst

ARMADA; Wexford (Allegheny County); On-site; USD 50,000 - 70,000; Full time

Job summary

ARMADA is seeking an AP Analyst in Wexford, PA, responsible for processing and analyzing vendor invoices and payments while ensuring compliance with internal controls. The successful candidate will have 2–5 years of experience in accounts payable or finance, strong analytical skills, and proficiency in ERP systems. Responsibilities include managing vendor accounts, preparing payment runs, and supporting month-end activities. This role offers opportunities for process improvement within finance and requires a bachelor's degree in Accounting or related field.

Qualifications

• 2–5 years of experience in accounts payable or finance.
• Experience with ERP systems and proficiency in Microsoft Excel.

Responsibilities

• Review and process vendor invoices accurately and in a timely manner.
• Investigate and resolve invoice discrepancies and payment issues.
• Maintain accurate AP records and documentation for audits.

Skills

Accounting principles

Analytical skills

Problem-solving

Attention to detail

Communication skills

Education

Bachelor's degree in Accounting, Finance, or Business Administration

Tools

SAP ERP

Oracle NetSuite

QuickBooks

Microsoft Excel

Concur

Job description

The AP Analyst is responsible for reviewing, processing, and analyzing vendor invoices and payments while ensuring compliance with company policies and accounting standards. This role supports financial operations by maintaining accurate records, resolving discrepancies, and providing reporting and analysis related to accounts payable activities.

Key Responsibilities

• Review and process vendor invoices accurately and in a timely manner
• Perform 3-way matching (purchase order, receipt, and invoice) when applicable
• Investigate and resolve invoice discrepancies and payment issues
• Manage vendor accounts and respond to vendor inquiries
• Prepare and process payment runs (ACH, wire transfers, checks)
• Reconcile vendor statements and accounts payable balances
• Maintain accurate AP records and documentation for audits
• Assist with month-end and year-end closing activities related to AP
• Analyze accounts payable data and prepare reports for management
• Ensure compliance with internal controls and company policies
• Support process improvements and automation initiatives within AP
• Perform additional ad hoc duties as required by the finance team

Concur & Expense Management Responsibilities

• Serve as system administrator for Concur, including user setup, maintenance, and policy configuration
• Manage corporate card program, including ordering new cards, handling replacements, and resolving card-related issues
• Review and audit employee expense reports for accuracy, completeness, and policy compliance
• Provide support and guidance to employees on expense reporting and system usage
• Investigate and resolve expense report discrepancies and inquiries
• Perform monthly expense report reconciliations and support month-end close processes
• Partner with finance and accounting teams to ensure proper expense coding and reporting

Required Qualifications

• Bachelor's degree in Accounting, Finance, or Business Administration (preferred)
• 2–5 years of experience in accounts payable or finance
• Strong understanding of accounting principles
• Experience with ERP systems (such as SAP ERP, Oracle NetSuite, or QuickBooks)
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis)
• Strong analytical and problem-solving skills
• High attention to detail and accuracy

Preferred Skills

• MBA or other advanced level education
• Experience with invoice automation tools (e.g., Coupa or Ariba)
• Knowledge of Power BI
• Knowledge of SOX compliance and internal controls
• Ability to manage high-volume invoice processing
• Strong communication and vendor management skills
• Financial analysis
• Time management and deadline adherence
• Motivated with a strong desire to learn
• Collaboration with procurement and finance teams

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.