Accounts Payable Specialist

Adaptec Solutions, LLC; City of Rochester (NY); On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

Generous paid time off

Health plans and insurance

401(k) match

Job summary

A growing accounting firm in Rochester, NY, is seeking an Accounts Payable Specialist to manage daily invoice processing and vendor communication. This role requires 3-5 years of Accounts Payable experience and strong Excel skills. Successful candidates will enjoy a collaborative company culture with flexibility to work remotely after initial performance milestones. Competitive pay rates and generous benefits are included.

Qualifications

• 3–5 years of experience in Accounts Payable.
• Strong proficiency in Excel, including VLOOKUP and pivot tables.
• Ability to manage confidential information.

Responsibilities

• Process vendor invoices daily from a shared inbox.
• Communicate with vendors to resolve issues.
• Support month-end close activities.

Skills

Accounts Payable

Proficiency in Excel

Attention to detail

Organizational skills

Time management

Education

HSD/GED required, Associates degree preferred

Job description

Education: HSD/GED is required, Associates degree in Accounting, Business Administration or related field is preferred

Experience: 3–5 years of experience in Accounts Payable . Strong proficiency in Excel and experience working within an ERP system is required.

About the Role

We’re looking for an Accounts Payable Specialist who thrives in a fast‑paced, detail‑driven environment and takes pride in keeping things running smoothly. This is a highly visible, task‑oriented role where you’ll manage daily invoice processing, vendor communication, and month‑end support — all critical to keeping our operations on track.

If you enjoy structure, accuracy, and seeing your work directly contribute to the financial stability of the business, this is a great fit. You’ll join a tight‑knit accounting team that values collaboration, accountability, and a good laugh now and then (NFL kickoff parties included).

What You’ll Do

• Process vendor invoices daily from a shared inbox — batch, review, and enter into ERP system.
• Communicate with vendors professionally to resolve issues, provide updates, and manage payment timelines.
• Prepare for weekly check runs — print checks and ACH payments based on management’s vendor review.
• Support month‑end close activities, ensuring all items are entered and reconciled by the close deadline.
• Assist with credit card entry and ACH transactions, ensuring accuracy and timeliness.
• Maintain vendor files and update past‑due reports weekly using Excel.
• Gather, organize, and provide all requested AP documentation to auditors upon request.

What You’ll Bring

• 3–5 years of experience in Accounts Payable .
• Proficiency in Excel — comfortable creating pivot tables, VLOOKUP, IF statements, conditional formatting, data validation, exporting data, and updating reports.
• Strong attention to detail and excellent organizational skills.
• Ability to manage confidential information with discretion.
• Proven time management and prioritization skills in a fast‑paced environment.
• Ability to work independently and communicate clearly across teams.
• A problem‑solver’s mindset and a commitment to accuracy.

What Success Looks Like

Within your first 6–12 months, you’ll have mastered our AP processes, established strong relationships with vendors, and become the go‑to person for accurate, on‑time processing. You’ll help us move from “catching up” to “running ahead.”

Why Join Us

• Fun, community‑oriented company culture — we work hard and celebrate together.
• After 6–12 months of consistent performance, you’ll earn the flexibility to work one day remote per week.
• Be part of a close, supportive accounting team that values collaboration and transparency.

In compliance with pay transparency requirements, the wage range for this role is $22.00 – 26.00/hr . The rate range provided is a general guideline. When extending an offer, Adaptec Solutions considers factors including, but not limited to, experience and geographic location. Adaptec Solutions also offers a variety of benefits including generous paid time off (PTO), 11 paid company holidays including your birthday, generous health plans, dental and vision insurance, HSA/FSA accounts, generous 401(k) match and immediate vesting, short‑term/long‑term disability coverage and basic life/AD&D insurance and education assistance.

Adaptec Solutions, LLC is an equal opportunity organization. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.

Equal Opportunity Employer, including disabled and veterans.