AP Disbursements Specialist

Alinabal - Manufacturing Facilities; Milford (CT); On-site; USD 50,000 - 65,000; Full time

Job summary

100Hires, Inc. is seeking an AP Disbursements Specialist to keep supplier payments accurate, timely, and well-documented. You’ll review invoices, code them, and prepare ACH, checks, and wires, partnering with production, warehouse, and finance to resolve issues quickly.

This office-based role requires attention to detail, strong organization, and clear communication. Proficiency with Excel and ERP systems, plus 1–3 years in accounts payable, will help manage month-end close, aging reporting, and

Qualifications

• Associates degree in accounting/finance or related field preferred.
• 1–3 years in accounts payable or similar role.
• Excellent written and verbal communication.
• Strong attention to detail and ability to meet deadlines.
• Experience with ERP systems is preferred.

Responsibilities

• Process supplier invoices with precision and coding prior to payment.
• Reconcile vendor statements and research discrepancies to maintain strong supplier relationships.
• Prepare and execute disbursements (checks, ACH, wires) and maintain payment schedules.
• Maintain well-organized AP records and payment histories.
• Support month-end close by reconciling AP transactions and preparing aging reports.
• Create and distribute AP reports, including vendor aging and cash requirements.
• Assist auditors during annual reviews with accurate documentation.

Skills

Attention to detail

Organization

Communication

Prioritization

Excel

Microsoft Office

ERP experience

Education

Associate degree in accounting/finance or related field

Tools

ERP Software

Microsoft Office

Job description

Join Us as an AP Disbursements SpecialistDepartment: Accounting | Type: Temp-to-PermA day in this roleYou’ll be the go-to teammate who keeps supplier payments accurate, timely, and well-documented. From reviewing invoices to preparing ACH, wire, and check runs, you’ll partner closely with colleagues across production, warehouse, and finance to resolve issues fast and keep operations humming.What you’ll handleProcess supplier invoices with precision, confirming approvals and coding prior to payment.Reconcile vendor statements and research discrepancies to maintain strong supplier relationships.Prepare and execute disbursements (checks, ACH, wires) and maintain payment schedules.Keep well-organized AP records, including invoice files and payment histories.Collaborate with internal teams to track down missing documentation and resolve billing issues.Support month-end close by reconciling AP transactions and preparing aging reports.Create and distribute AP reports, including vendor aging and cash requirements.Uphold company policies and relevant regulations in all AP activities.Assist auditors during annual reviews with accurate documentation.Pitch in with broader accounting duties as needed.What you’ll bringExceptional attention to detail, organization, and follow-through.Clear written and verbal communication.Ability to juggle priorities and meet deadlines in a fast-paced setting.Strong Excel skills and proficiency with Microsoft Office.Experience with accounting systems (ERP experience preferred).Solid grasp of AP workflows and general accounting concepts.Associate’s degree in accounting/finance or related field preferred.1–3 years in accounts payable or a similar accounting role.Where and how we workWork Environment: Office-based with regular coordination with production and warehouse teams.Physical Demands: Occasional walking, standing, and warehouse site visits.Schedule: Full-time, Monday–Friday, with flexibility for extended hours when needed.Travel: Occasional supplier visits, conferences, and inter-facility meetings.Tools and proficienciesYou should be proficient in:Accounts Payable (AP)Machines & technologies you'll use:ERP SoftwareNotes about this description*The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. *Compliance and equal opportunityADA Compliance: Alinabal is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA). Employees who require accommodations or have work restrictions will be supported through an interactive process to ensure safe and effective performance of essential job functions.**Alinabal is an Equal Opportunity Employer.** We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran statusThe job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.