AP Coordinator - Supply Chain

Addison Group; Roseville (MN); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group is partnering with a Minnesota-based company to hire a detail-oriented freight billing specialist. The role focuses on reviewing transportation and warehouse invoices, auditing charges, and ensuring timely invoice approvals.

This position is hands-on and highly transactional, requiring accurate spreadsheets and collaboration with vendors and accounting teams. You will compare invoices against pricing and docs, investigate discrepancies, code expenses, and maintain Excel trackers

Qualifications

• 3+ years of relevant experience in freight billing, invoice auditing, logistics administration, or specialized AP.
• Familiarity with transportation charges and third-party warehouse operations.
• Strong Excel skills, including lookups, PivotTables, and reconciliation formulas.
• Experience navigating ERP or transportation management systems.
• Confidence researching discrepancies and communicating directly with vendors.
• Strong attention to detail and comfort managing recurring tasks and deadlines.

Responsibilities

• Compare freight and warehouse invoices against pricing and supporting documentation.
• Investigate unexpected fees, duplicate charges, and other billing discrepancies.
• Code expenses, route approvals, and coordinate with Accounts Payable on payment questions.
• Maintain Excel trackers to organize costs, document exceptions, and monitor outstanding items.
• Review vendor statements and follow up on unresolved charges.
• Work across business systems while keeping records accurate and consistent.

Skills

Excel proficiency

Lookups

PivotTables

Reconciliation formulas

Attention to detail

Vendor communication

Discrepancy investigation

Tools

ERP systems

Transportation Management System (TMS)

Job description

Location: Roseville, MN - this is a hybrid role requiring weekly onsite presence in Roseville, MN. Only local candidates in Minnesota or Western Wisconsin will be eligible for consideration.

Work Schedule: Monday–Friday, 40 hours per week

Benefits:

• Medical
• Dental
• Vision
• 401(k)

We're partnering with a company seeking a detail-oriented professional to review transportation and warehouse expenses, investigate billing discrepancies, and keep invoice approvals moving.

This is a hands-on, highly transactional opportunity for someone who enjoys working through detailed charges, maintaining accurate spreadsheets, and collaborating with vendors and accounting teams.

The focus is invoice accuracy and expense review; freight booking, dispatching, and rate negotiation are outside the scope.

What you’ll do:

• Compare freight and warehouse invoices against agreed pricing and supporting documentation.
• Investigate unexpected fees, duplicate charges, and other billing discrepancies.
• Code expenses, route approvals, and coordinate with Accounts Payable on payment questions.
• Maintain Excel trackers to organize costs, document exceptions, and monitor outstanding items.
• Review vendor statements and follow up on unresolved charges.
• Work across business systems while keeping records accurate and consistent.

What we’re looking for:

• 3+ years of relevant experience in freight billing, invoice auditing, logistics administration, or specialized AP.
• Familiarity with transportation charges and third-party warehouse operations.
• Strong Excel skills, including lookups, PivotTables, and reconciliation formulas.
• Experience navigating ERP or transportation management systems.
• Confidence researching discrepancies and communicating directly with vendors.
• Strong attention to detail and comfort managing recurring tasks and deadlines.
• Relevant education or equivalent hands-on experience.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.