AP Coordinator: Client Payments & Inquiries

FirstService Residential; Florida; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive benefits

Medical plans

Dental insurance

Vision insurance

Paid holidays

401k with company match

Travel may be required

Job summary

FirstService Residential is seeking an AP Coordinator in Florida to manage day-to-day accounts payable processing, resolve invoice issues, and ensure compliance with policy and regulatory standards.

You will review invoices, process payments, handle inquiries, and generate AP reports while collaborating with internal teams to deliver accurate, timely payments and excellent service to stakeholders.

Qualifications

• Two years of experience in related field is preferred.
• Strong knowledge of Microsoft applications, especially Word and Excel, including a working knowledge of complex Excel functions (e.g., pivot tables, VLOOKUPs).
• Familiarity with AI productivity tools (e.g., Microsoft Copilot, Claude) and a willingness to adopt them to improve efficiency; extensive experience not required.
• Excellent customer service and relationship skills with internal and external clients; persuasive, patient, and a strong listener.
• Strong verbal, written, and presentation communication skills.
• Detail oriented with strong organizational skills.
• Ability to work with sensitive or confidential information.
• Ability to prioritize, meet deadlines, and work well under pressure; committed to getting the job done.

Responsibilities

• Process invoices and payments for accuracy and compliance.
• Resolve AP inquiries and research exceptions.
• Generate AP reports and maintain records.
• Prepare vendor and IRS tax documents.
• Collaborate with internal stakeholders to ensure timely payments.
• Follow FirstService Residential standards and policies.
• Participate in meetings to coordinate activities.

Skills

Customer service

Communication

Organizational skills

Attention to detail

Working under pressure

Tools

Microsoft Word

Microsoft Excel

Pivot tables

Microsoft Copilot

Claude

Job description

FirstService Residential is seeking an AP Coordinator in Florida to manage day-to-day accounts payable processing, resolve invoice issues, and ensure compliance with policy and regulatory standards.

You will review invoices, process payments, handle inquiries, and generate AP reports while collaborating with internal teams to deliver accurate, timely payments and excellent service to stakeholders.