AP Coordinator (Birmingham, AL)

Vaco Recruiter Services; Birmingham (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

Vaco Recruiter Services in Birmingham, AL is seeking an Accounts Payable Coordinator to process invoices, perform three-way matching, and maintain vendor records.

You will enter invoices, reconcile statements, assist with year-end activities, and help improve AP processes in a fast-paced environment. This role requires 2+ years AP experience and strong Excel skills.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Strong understanding of accounts payable processes.
• Experience with accounting ERP systems and proficiency with Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to handle confidential financial information.
• Strong communication and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Process and accurately code invoices for payment.
• Perform three-way matching of purchases orders, receiving docs, and vendor invoices.
• Investigate and resolve discrepancies between POs, receipts, and invoices.
• Match invoices to purchase orders and supporting docs.
• Enter invoices and payment information into the accounting system.
• Verify vendor information and resolve invoice discrepancies.
• Prepare and process weekly check, ACH, and electronic payments.
• Reconcile vendor statements and research outstanding balances.
• Respond to vendor inquiries and maintain vendor relationships.
• Maintain accurate and up-to-date vendor files.
• Assist with month-end closing activities and AP reconciliations.
• Monitor aging reports and ensure timely processing of invoices.
• Research and resolve duplicate invoices and payment issues.
• Identify opportunities to improve AP processes and efficiency.
• Support accounting team with additional projects.

Skills

Accounts payable

ERP systems

Excel

Attention to detail

Time management

Communication

Multitasking

Tools

Microsoft Excel

ERP software

Job description

Accounts Payable Coordinator

About the Role

This position will be responsible for processing invoices, performing three-way matching, maintaining accurate vendor records, reconciling accounts, and ensuring vendors are paid accurately and on time.

The ideal candidate is dependable, highly organized, and comfortable working in a fast-paced, high-volume environment.

Key Responsibilities

• Process and accurately code invoices for payment


• Perform three-way matching of purchase orders, receiving documentation, and vendor invoices to verify accuracy before payment


• Investigate and resolve discrepancies between purchase orders, receipts, and invoices


• Match invoices to appropriate purchase orders and supporting documentation


• Enter invoices and payment information into the accounting system


• Verify vendor information and resolve invoice discrepancies


• Prepare and process weekly check, ACH, and electronic payments


• Reconcile vendor statements and research outstanding balances


• Respond to vendor inquiries and maintain positive vendor relationships


• Maintain accurate and up-to-date vendor files


• Assist with month-end closing activities and AP reconciliations


• Monitor aging reports and ensure invoices are processed within established timelines


• Research and resolve duplicate invoices, payment issues, and discrepanciesMaintain organized records and documentation for audit purposes


• Assist with year-end activities, including 1099 preparation


• Identify opportunities to improve AP processes and efficiency


• Support the accounting team with additional projects as needed

Qualifications

• 2+ years of accounts payable or related accounting experience


• Strong understanding of accounts payable processes


• Experience with accounting ERP systems and proficiency with Microsoft Excel


• Strong attention to detail and accuracy


• Excellent organizational and time-management skills


• Ability to handle confidential financial information


• Strong communication and problem-solving skills


• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.