Senior Accounts Payable Coordinator

Soni; Weston (MA); On-site; USD 70,000 - 80,000; Full time

Job summary

Soni is seeking a Senior Accounts Payable Coordinator in Weston, MA to manage high-volume AP, ensure precise three-way matching, and maintain vendor records in the ERP system. You will review coding, support month-end close, and help with 1099 reporting, audits, and process improvements.

The role requires 4+ years in AP, strong Excel skills, and experience with major ERP systems. Collaboration with a team and independent work are essential in this position.

Qualifications

• 4+ years in accounts payable or related accounting.
• Knowledge of AP processes, reconciliations, and accounting principles.
• Experience with ERP/accounting systems (SAP/Oracle/NetSuite/Microsoft Dynamics/Great Plains/Yardi).
• Proficient in Microsoft Excel (formulas, filters, pivot tables).
• Strong analytical, problem-solving, and organizational skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Process high-volume invoices with three-way matching of POs, receipts, and invoices.
• Review invoices for proper coding, approvals, supporting documentation, and policy compliance.
• Maintain AP transactions and vendor records within the ERP system.
• Manage vendor onboarding, W-9 collection, account maintenance, and inquiries.
• Prepare and process ACH, wire, check, and electronic payments.
• Reconcile vendor statements and resolve discrepancies and payment issues.
• Monitor AP aging and ensure timely payments.
• Support weekly payment runs, month-end close activities, accruals, and reconciliations.
• Assist with 1099 reporting, audits, and AP reporting requirements.
• Identify duplicate payments, errors, and control risks.
• Ensure compliance with internal controls and accounting policies.
• Train and mentor junior AP staff.
• Recommend and implement process improvements to enhance efficiency.
• Perform other accounting-related duties as assigned.

Skills

Attention to detail

Analytical thinking

Communication skills

Mentoring junior staff

Education

HS diploma required; Associate/Bachelor preferred

Tools

SAP

Oracle

NetSuite

Microsoft Dynamics

Great Plains

Yardi

Job description

The Senior Accounts Payable Coordinator is responsible for the accurate and timely processing of accounts payable transactions, vendor management, payment processing, reconciliations, and month-end close support. This role helps ensure compliance with company policies, supports process improvements, and provides guidance to junior AP staff.

Key Responsibilities

• Process high-volume invoices, including three-way matching of purchase orders, receipts, and invoices.
• Review invoices for proper coding, approvals, supporting documentation, and policy compliance.
• Maintain AP transactions and vendor records within the ERP/accounting system.
• Manage vendor onboarding, W-9 collection, account maintenance, and inquiry resolution.
• Prepare and process ACH, wire, check, and electronic payments.
• Reconcile vendor statements and resolve discrepancies, payment issues, and outstanding balances.
• Monitor AP aging and ensure timely payments.
• Support weekly payment runs, month-end close activities, accruals, and account reconciliations.
• Assist with 1099 reporting, audits, and AP reporting requirements.
• Identify duplicate payments, errors, and potential control risks.
• Ensure compliance with internal controls and accounting policies.
• Train and mentor junior AP team members.
• Recommend and implement process improvements to enhance efficiency and accuracy.
• Perform other accounting-related duties as assigned.

Qualifications

• 4+ years of accounts payable or related accounting experience.
• Strong knowledge of AP processes, reconciliations, and accounting principles.
• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience with ERP/accounting systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, Great Plains, or Yardi.
• Proficient in Microsoft Excel, including formulas, filters, and pivot tables.
• Experience managing high-volume invoice and payment processing.
• Strong analytical, problem-solving, and organizational skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.

Preferred Qualifications

• Experience training or mentoring AP staff.
• Multi-entity or multi-location accounting experience.
• Knowledge of 1099 reporting and vendor compliance requirements.
• Experience with expense management systems and electronic payment platforms.
• Familiarity with internal controls and audit processes.

Compensation: $70,000-80,000

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.