AP Coordinator (Birmingham, AL)

Vaco by Highspring; Homewood (AL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco by Highspring is seeking an Accounts Payable Coordinator in Homewood, AL. This role handles invoice processing, 3-way matching, and payment execution to ensure timely and accurate vendor payments.

You will maintain vendor records, assist with month-end close, and monitor aging to resolve discrepancies while supporting the accounting team with various projects.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Strong understanding of accounts payable processes.
• Experience with accounting ERP systems and proficiency with Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to handle confidential financial information.

Responsibilities

• Process and accurately code invoices for payment.
• Perform three-way matching of PO, receiving docs, and vendor invoices.
• Investigate and resolve discrepancies between POs, receipts, and invoices.
• Enter invoices and payment information into the accounting system.
• Prepare and process weekly check, ACH, and electronic payments.
• Reconcile vendor statements and research outstanding balances.
• Assist with month-end close activities and AP reconciliations.

Skills

Accounts payable process

Excel proficiency

Attention to detail

Communication skills

Time management

Tools

Accounting ERP systems

Microsoft Excel

Job description

Key Responsibilities

Accounts Payable Coordinator

• Process and accurately code invoices for payment
• Perform three-way matching of purchase orders, receiving documentation, and vendor invoices to verify accuracy before payment
• Investigate and resolve discrepancies between purchase orders, receipts, and invoices
• Match invoices to appropriate purchase orders and supporting documentation
• Enter invoices and payment information into the accounting system
• Verify vendor information and resolve invoice discrepancies
• Prepare and process weekly check, ACH, and electronic payments
• Reconcile vendor statements and research outstanding balances
• Respond to vendor inquiries and maintain positive vendor relationships
• Maintain accurate and up-to-date vendor files
• Assist with month-end closing activities and AP reconciliations
• Monitor aging reports and ensure invoices are processed within established timelines
• Research and resolve duplicate invoices, payment issues, and discrepancies
• Maintain organized records and documentation for audit purposes
• Assist with year-end activities, including 1099 preparation
• Identify opportunities to improve AP processes and efficiency
• Support the accounting team with additional projects as needed

Qualifications

• 2+ years of accounts payable or related accounting experience
• Strong understanding of accounts payable processes
• Experience with accounting ERP systems and proficiency with Microsoft Excel
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to handle confidential financial information
• Strong communication and problem-solving skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Pay Transparency Notice

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).